Purchasing Assistant

Job Description

Job Description

Job Summary

The Purchasing Assistant provides tactical support to the purchasing function by assisting with supplier communications, purchase order maintenance, and ERP system updates. This position is focused on helping reduce past due and "To Be Confirmed" purchase orders by proactively following up with suppliers, updating delivery information in E2, and ensuring purchasing data remains accurate and current.

The ideal candidate is highly organized, detail-oriented, and comfortable communicating with suppliers and internal team members to support daily purchasing operations.

Essential Functions

• Follow up with suppliers regarding open, past due, and pending purchase orders.
• Obtain and document updated delivery dates and order status information.
• Update purchase order records, confirmations, and delivery commitments within the E2 ERP system.
• Assist in managing and reducing the backlog of Past Due and To Be Confirmed purchase orders.
• Monitor supplier responses and escalate critical shortages or delivery concerns to the Purchasing Agent or leadership team.
• Communicate with internal departments regarding vendor delivery expectations and order status updates.
• Maintain accurate purchasing records and ensure data integrity within the ERP system.
• Assist with purchase order acknowledgments and order confirmations.
• Verify information received from suppliers and ensure appropriate updates are reflected in system records.
• Support purchasing activities as needed, including administrative and reporting tasks.
• Perform other related duties as assigned to support business and operational needs.

Qualifications

Required

• 1-3 years of administrative, purchasing, customer service, supply chain, or manufacturing support experience preferred.
• Strong organizational and follow-up skills.
• Proficient with Microsoft Outlook, Excel, and general computer applications.
• Ability to effectively communicate with suppliers and internal stakeholders.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.

Preferred

• Experience working with ERP systems such as E2.
• Previous purchasing, procurement, inventory, or supply chain support experience.
• Manufacturing environment experience.

Key Performance Objectives

• Timely follow-up on assigned supplier purchase orders.
• Reduction of Past Due purchase orders.
• Reduction of To Be Confirmed purchase orders.
• Accurate and timely E2 system updates.
• Effective communication of supplier delivery commitments to internal stakeholders.

Note: This position is intended as a tactical purchasing support role focused on supplier follow-up and ERP data maintenance. The Purchasing Assistant will work closely with the Purchasing Agent and leadership team to improve purchase order visibility and support uninterrupted production operations.