Executive Assistant - COO/General Counsel (On-Site)

Job Description

At NorthBay Health, the Executive Assistant is responsible for providing administrative support to senior leaders and as assigned, direct reports in a variety of capacities including management of the executive calendars, meetings and assistance on special projects to meet organizational strategic goals and objectives; conducts event and meeting planning, assists with meeting activities, manages correspondence, and composes a variety of documents/reports. This position will support the system COO as well as office of the General Counsel . this position is onsite in Fairfield CA daily.

1. Assists executives in the management his/her respective schedule.
2. Assists the executive in variety of capacities to meet organizational strategic goals and objectives.
3. Coordinates the MCS contract signature process, maintains contract filing systems, completes documents for health plans, coordinates mass mailing projects, and conducts internet searches for information. Interfaces with health plan representatives. Assists with other projects as requested.
4. Supports activities of assigned committees; prepares materials for meetings; coordinates follow-up.
5. Attends a variety of meetings; assists with special projects.
6. Demonstrates ability to manage multiple priorities; meet designated deadlines.
7. Handles telephone calls and other forms of communication; performs routine office functions.
8. Performs notary services for NorthBay Health and its employees if certified.

Qualifications

1. Education : Bachelor's degree preferred.
2. Licensure/Certification : Notary Public preferred.
3. Experience: Minimum of five years of experience supporting top level management/ executive.
4. Skills:

• Excellent oral/written communication skills.
• Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skill; ability to meet designated deadlines.
• Possess a high degree of proficiency with MS Office suite. Demonstrates advanced computer skills; develops PowerPoint presentations, Excel spreadsheets, composes a variety of correspondence and reports (MS Office).
• Strong writing & proofreading skills;
• Ability to maintain the highest level of confidentiality; demonstrates discretion handling sensitive material/matters concerning the organization and personnel matters.
• Displays excellent customer service skills.
• Works independently and collaboratively with minimal supervision utilizing a high level of motivation, initiative, good judgment, and diplomacy in a diverse business environment.
• Requires outstanding interpersonal skills including problem solving and critical thinking, excellent communication and diplomacy skills, able to handle multiple projects, set up complex meetings.

1. Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. Exceptional interpersonal skills, exercising tact, diplomacy, discretion, and good judgment in a diverse business environment.
2. Hours of work : Monday - Friday, with an eight (8) hour work day.
3. Compensation : $38 to $47 per hour based on years of experience doing the duties of the role.

About Us

Interpersonal Skills and Values

Demonstrates NorthBay Health's True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1-5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.