Subcontracts Administrator - AI

Job Description

Job Description

Summary

The Subcontracts Administrator supports project execution of prime federal government and commercial contracts across construction and services business lines by securing timely and cost-effective subcontract agreements and maintaining strong vendor relationships. This role ensures compliance with prime contract requirements, FAR/DFARS flow‑downs, and internal policies while serving as a trusted day‑to‑day point of contact for subcontractors and program teams.

Ahtna, Inc.’s procure-to-pay function is focused on enhancing scalability, compliance, and operational performance. This role supports standardized, data-driven processes and plays a key part in advancing improvements across procurement and contract management functions.

The salary range for this position is $86,189-$106,012 per year.

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), and company-paid holidays.

This position will be posted for 5 days or until filled.

This position is telecommute eligible.

To be considered for this position, a resume and cover letter must be submitted.

Essential Duties and Responsibilities (including but not limited to):

• Administer subcontracts from award through closeout with minimal supervision.
• Assess proposed subcontractors and vendors for strategic alignment.
• Draft, review, and process subcontract agreements, purchase orders, modifications, funding actions, and extensions.
• Develop and monitor compliance with FAR, DFARS, and supplemental flow downs.
• Ensure subcontract terms and conditions comply with FAR/DFARS and prime contract requirements.
• Support subcontract change management, including scope, funding, and schedule modifications.
• Gather and maintain subcontractor deliverables including bonding and insurance documents.
• Support Contracts and Program Managers with price and equitable adjustments.
• Collaborate with Contracts and Program Managers to draft and issue routine and non-routine subcontractor correspondence and notices.
• Coordinate subcontract actions with Contract Managers, Program Managers, and Finance.
• Monitor subcontract performance, funding, deliverables, and key dates.
• Maintain audit‑ready subcontract files and documentation.
• Identify compliance issues, risks, or inconsistencies and escalate appropriately.
• Support proposal efforts, subcontractor onboarding, and closeout activities.
• Maintain a service-oriented approach in all interactions, emphasizing responsiveness, clear communication, and accountability to ensure a positive internal and external customer experience.
• Support organizational transformation initiatives, including process improvements, system enhancements, and operational standardization efforts.
• Adapt to evolving business needs and contribute to the refinement of procedures and best practices.
• Collaborate cross-functionally to implement changes and ensure alignment with strategic objectives.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Legal Studies, Supply Chain Management, Finance, or a related field.
  • Experience may be substituted on a 1:1 basis for education.
• Five (5) or more years of experience with prime contract or subcontract administration within a government contracting environment.
• Experience working with FFP, CPFF, IDIQ, and T&M contracts.
• Experience with Commercial contracts and contract negotiation.
• Experience processing subcontract modifications and change support.
• Working knowledge of FAR, DFARS, supplementary regulations, and flow-down requirements.
• Knowledge of Service Contract Act and Davis Bacon Act.
• Proficient with Microsoft Office, including SharePoint, Outlook, Excel, and Word.
• Experience with computerized accounting software, preferably Deltek Costpoint.
• Strong organizational, analytical, and communication skills.
• Must provide a resume and cover letter

Preferred Qualifications

• Experience supporting DoD and civilian federal agencies.
• Familiarity with IDIQ and task-order environments.
• Professional certification (CPSM, CFCM, CPCM, or similar).
• Experience and knowledge of Alaska Native cultures

Shareholder Preference

Pursuant to applicable law, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Team Collaboration - Ability to foster a flexible, cooperative, and team-oriented environment with internal departments and external vendors.
• Adaptability - Ability to embrace change and ambiguity with a proactive mindset.
• Multi-Tasking - Ability to effectively adapt to fast-paced, multi-tasked work environments.
• Team Contribution - Ability to contribute positively within a flexible, team-based setting.
• Communication, Oral and Written - Ability to demonstrate strong verbal and written communication skills.
• Contractor/Vendor Relations - Ability to maintain proficiency in managing contractor and vendor relationships.

Physical Demands

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus), occasional walking or standing, and occasional lifting of up to 10 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee would encounter while performing the essential duties and responsibilities of this job. Work in an office environment may be subject to temperature and noise level changes.

Work Schedule: Monday – Friday, 8:00 to 5:00, may vary based on business needs