Executive Secretary V with Security Clearance

Executive Secretary V – Department of State, Bureau of Consular Affairs – Front Office Tuvli is searching for an Executive Secretary V to provide professional support services to the Department of State’s Bureau of Consular Affairs – Front Office. Join a team of outstanding professionals. Responsibilities Read and analyze incoming memos, submissions, and reports to determine their significance and plan distribution. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondences containing routine inquiries. File and retrieve documents, records, and reports. Greet all personnel entering CA/FO and escort personnel as required. Make travel arrangements for FO management, utilizing E2. Submit Time and Attendance reporting for FO personnel and maintain supporting documents. Coordinate meetings, schedule conference rooms, order supplies, and perform other administrative duties. Work with CA's Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables. Receive and screen telephone calls and visitors; follow up to ensure necessary action is initiated and completed promptly. Enter all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc. Maintain the calendar for office management by arranging and scheduling appointments, handling all meeting requests and providing calendar information to management daily. Prepare meeting briefs to managers indicating appointment purpose and providing any relevant background data. Record minutes from meetings. Perform other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other tasks as assigned. Maintain work area in a professional manner at all times (clean, presentable, organized per COR guidance). Ensure automation equipment is operational (paper in copier/fax machine, change out printer ink cartridges, call in work orders). Assist with setting up conference calls, coordinating with IT personnel for conferences requiring IT support. Assist with prepping conference rooms before and after social events and official events during the workday. Qualifications 2+ years of related experience. Active Secret Clearance. Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.). Excellent organizational, communication, and writing skills. Excellent customer service skills, including customer needs assessments and meeting quality standards for services. Ability to interact effectively with colleagues and personnel at various Department levels. Pay and Benefits Job ID: 2026-24151. Work Type: On‑Site. Pay Range: $50. Health & Welfare: $4.93. Benefits: Comprehensive benefits program including medical, dental, vision, life insurance, 401(k) and other voluntary benefits. Vacation, holiday, and sick leave offered are defined under the DOL's Wage Determination. #J-18808-Ljbffr Akima Infrastructure Services