Safety & Workers' Compensation Specialist

SUMMARY

At Magnolia, the Safety & Workers' Compensation Specialist supports workplace safety and workers' compensation programs by managing incident reporting, claim administration, OSHA compliance, and safety training initiatives. This position collaborates with operational leaders to reduce risk, support injured employees, and promote a safe work environment. The Safety & Workers' Compensation Specialist manages day-to-day safety and workers' compensation operations while maintaining accurate documentation and compliance. This position works from Magnolia Headquarters in Waco, Texas. It reports to the Employee Relations and Risk Compliance Manager and has no supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Conduct workplace safety programs, inspections, audits, and hazard assessments
• Coordinate or deliver required safety training, maintaining accurate training records for completion, expiration, recertification as needed*
• Ensure compliance with OSHA, state safety laws, and organizational standards
• Plan and implement safety policies and procedures in compliance with local, state, and federal law including Occupational Safety and Health Administration (OSHA) and Department of Transportation (DOT) regulations*
• Maintain SDS (Safety Data Sheet) library, signage, safety equipment, and documentation
• Maintain OSHA logs (300, 301, 300A) and ensure timely reporting and postings
• Develop and coordinate safety training, communications, policies, procedures and programs
• Develop, maintain, and ensure compliance with hazardous communication standards and hazardous materials disposal procedures
• Serve as first point of contact for workplace injury reporting
• Initiate and manage workers' compensation claims
• Assist in safety and workers compensation incident investigations to determine root causes and corrective actions*
• Coordinate and communicate in a timely manner with worker's compensation carriers, medical providers, and employees
• Track claim progress, return-to-work status, and restricted duty arrangements for workers' compensation
• Maintain worker's compensation files, incident investigations, and safety records
• Analyze injury and claim trends and recommend preventive actions, proactive actions, and cost containment measures*
• Facilitate and coordinate safety committees, ergonomics initiatives, and risk reduction projects
• Designate safety committee members across the organization and conduct ongoing committee meetings*
• Partner with HR, Facilities, Operations, and Legal on safety and injury management.
• Perform other duties as assigned

*Metrics evaluated on Performance Review

COMPETENCIES

• Teamwork: Contribute to a team environment supporting diversity, equity, inclusion, and belonging. Work effectively with others, be a team player and contribute toward team goals.
• Critical Thinking: Identify and communicate challenges in day-to-day activities. Ability to analyze data, trends, and patterns.
• Expertise: Eye for detail, accuracy, and complete all tasks in a timely manner. Possess knowledge and skills related to specific area(s) and specialized tools and techniques relevant to specialization.
• Communication: Actively engage in listening to teammates and guests and be open to feedback from guests, peers, and management.
• Guest Focus: Ability to proactively understand and meet guest needs, ensuring a personalized and guest-centric experience.
• Strategy and Goal Setting: Approach change with positivity and curiosity. Know your role in achieving team goals.
• Hard skills: Proficiency in Microsoft Office Suite required. Proficiency in HRIS systems preferred.

ELIGIBILITY QUALIFICATIONS

• Bachelor's degree in Human Resources, Business, or related field from a 4-year college or university preferred
• 2-4 years of related work experience OR an equivalent combination of education and experience preferred
• Possess a current OSHA certification preferred
• Experience with OSHA compliance and workplace safety programs preferred
• Must be available to work weekends, nights, special events, and holidays as business needs require

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands and arms to reach, handle, feel; utilize fine motor dexterity of fingers; talk or hear and taste or smell. The employee is frequently required to stand and walk. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 40 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

While performing the duties of this Job, the employee is may be exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions, occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ACKNOWLEDGEMENTS

Magnolia is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

This job description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.