General Clerk III - Camp Smith

Job Description

Job Description

Job Purpose

The General Clerk III provides clerical and administrative support to the Engineer Maintenance Division at Camp H.M. Smith, Hawaii.

This position is responsible for maintaining administrative records, managing engineering drawings and documentation, processing Digging Work Clearance Requests (DWCR), coordinating Government vehicle maintenance, updating project information, assisting with visitor access and contractor escorts, and supporting daily administrative operations.

The position requires strong organizational skills, attention to detail, and proficiency in Microsoft Office applications.

Duties and Responsibilities

• File, copy, organize, and maintain engineering plans, drawings, and administrative documentation.
• Assist Government personnel and contractors with locating NAVFAC-HI plans, Architectural/Engineering (A/E) drawings, and other project documents.
• Initiate and process Digging Work Clearance Requests (DWCR), including routing requests for approval and distributing completed documentation.
• Monitor the Government vehicle assigned to Camp Smith Facilities to ensure preventive maintenance requirements are current.
• Coordinate vehicle maintenance and repairs, including battery replacement, flat-tire repairs, and other necessary services.
• Gather project information from MCBH Facilities Project Managers and update project status reports using Microsoft Office applications.
• Assist with contractor escorts and coordinate visitor badges through the appropriate installation visitor control office.
• Maintain and manage the key locker, including key accountability, sign-in/sign-out records, and additions to the key inventory.
• Conduct basic administrative studies and information-gathering activities, such as counting parking spaces or collecting requested facility information.
• Maintain accurate and organized electronic and physical records.
• Communicate professionally with Government personnel, contractors, project managers, and coworkers.
• Perform other related clerical and administrative duties as assigned.

Required Skills and Qualifications

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Experience or demonstrated competency in general clerical duties, filing, and administrative records management.
• Ability to organize, maintain, locate, and retrieve documents and records.
• Strong organizational skills and attention to detail.
• Ability to accurately enter, track, and maintain administrative information.
• Strong written and verbal communication skills.
• Ability to coordinate multiple administrative tasks and prioritize assignments.
• Ability to work independently and collaboratively with team members.
• Ability to communicate professionally with Government personnel, contractors, and visitors.
• Ability to read, write, speak, and understand English sufficiently to perform assigned duties.

Physical Requirements

• Ability to work primarily in an indoor office environment.
• Ability to sit, stand, and walk as necessary to perform assigned duties.
• Ability to perform occasional non-strenuous outdoor duties.
• Ability to escort visitors and contractors throughout designated work areas as required.

Work Schedule and Location

This position is performed on-site at Camp H.M. Smith, Hawaii.

Normal working hours are Monday through Friday, within the hours of 7:00 AM and 5:00 PM. The specific work schedule will be established by the company based on contract requirements.

Occasional work outside normal working hours may be required.

About Alakaʻi Services Group Inc. / Poʻe Hana Group, Inc.

Alaka‘i Services Group Inc. (ASGI), a subsidiary of the Alaka‘i Foundation Group Inc., is a Native Hawaiian Organization (NHO)-Owned Small Business serving the U.S. Department of Defense and other Federal Government Clients.

Headquartered in Honolulu, Hawaii, Poʻe Hana Group, Inc. (PGI) is a talent management, staffing, and administrative support services company. PGI specializes in providing HR and administrative services to the Alakaʻi family of NHO companies.

PGI is an Equal Opportunity Employer and strives to provide equal employment opportunities to all applicants and staff in accordance with sound employee relations practices and federal and state laws. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, marital status, ancestry, genetic information, pregnancy status, or any other characteristic protected by law.