Employee Expense Supervisor - Remote

Job Description

Job Description

Description:

Soleo Health is seeking a Employee Expense Supervisor to oversee travel and expense operations, expense reporting systems, and accounts payable support while ensuring compliance and operational efficiency. Join us in Simplifying Complex Care!

Soleo Health Perks:

• Competitive Wages
• 401(k) with a Match
• Referral Bonus
• Paid Time Off
• Great Company Culture
• Annual Merit Based Increases
• No Weekends or Holidays
• Paid Parental Leave Options
• Affordable Medical, Dental, & Vision Insurance Plans
• Company Paid Disability & Basic Life Insurance
• HSA & FSA (including dependent care) Options
• Education Assistance Program

The Position:

The Employee Expense Supervisor is responsible for overseeing corporate credit card administration, travel and expense (T&E) processing, and employee expense reimbursement activities. This role leads the day-to-day administration of the company’s expense reporting system, ensures compliance with company policies and procedures, and provides guidance and support to employees regarding expense submissions and reimbursement processes.

The Employee Expense Supervisor also supports accounts payable operations as needed, including processing AP invoices on a weekly and monthly basis, and partners with the AP Manager to drive process improvements, operational efficiency, and compliance initiatives. Responsibilities Include:

• Oversee the end-to-end T&E reporting process, including employee reimbursements, expense audits, policy compliance, and user support.
• Administer and maintain the company expense reporting system, including employee setup, training expense team, troubleshooting, and ongoing system support.
• Ensure submitted expenses are in compliance with company travel and expense policies, internal controls, and audit requirements.
• Perform bi-weekly employee travel and expense reimbursement activities using the Concur system.
• Monitor and follow up on outstanding or delinquent expense reports to ensure timely submission and resolution.
• Accurately process accounts payable invoices, including reviewing, coding, and entering vendor invoices in accordance with company policies and procedures.
• Investigate and resolve invoice discrepancies, employee reimbursement issues, and expense-related questions in a timely manner.
• Assist the AP Manager with developing, implementing, and improving policies, procedures, and internal controls related to accounts payable and expense reporting functions.
• Support month-end close activities related to accounts payable and employee expenses.
• Provides support to employees, project managers, and operational teams regarding expense reporting and accounts payable inquiries.
• Participate in process improvement initiatives, system enhancement, audits, and special projects as assigned.

Schedule:

• Monday-Friday 8:30am-5:00pm with additonal hours as needed

• Experience with administration of Concur (or similar) expense management system required; SAP Concur experience strongly preferred.
• Experience with large ERP systems required; NetSuite experience preferred.
• Minimum two (2) years of experience administering an expense reporting system and/or supporting travel and expense operations.
• Associate or bachelor’s degree in accounting, Finance, Business Administration, or related field preferred; equivalent work experience may be considered.
• Minimum of one (1) year of leadership or supervisory experience required.
• Experience processing accounts payable transactions and supporting accounting operations required.
• Ability to understand the companies travel and expense policies, reimbursement processes, and internal controls.
• Excellent verbal and written communication skills.
• Strong proficiency with Microsoft Office applications and business systems.
• Strong interpersonal skills with the ability to effectively interact with employees, management, and cross-functional teams.
• Strong analytical, organizational, and problem-solving skills with attention to detail.
• Good presentation skills for educating company expense approvers on expense policy, system and process.
• Ability to prioritize work, manage multiple deadlines, and maintain accuracy in a fast-paced environment.

About Us: Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference!

Soleo’s Core Values:

• Improve patients’ lives every day
• Be passionate in everything you do
• Encourage unlimited ideas and creative thinking
• Make decisions as if you own the company
• Do the right thing
• Have fun!

Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive. Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture.

Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non-merit factor.

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