Senior Payroll Specialist

Freedom Senior Services is a leading Medicaid-focused Home and Community-Based Services (HCBS) platform dedicated to helping individuals maintain their independence despite aging or disability. With a mission to be the most trusted name in Medicaid-focused care, we offer personalized, culturally competent services, including Personal Home Care, Adult Day Healthcare, IDD Services, and Veterans Services. Our team operates across 20+ locations in Kentucky, Indiana, Ohio, Pennsylvania, and Tennessee, driven by a commitment to high-retention, high-compliance care. By fostering collaboration with state Medicaid agencies and MCOs, we empower individuals to stay connected to their community and avoid institutional care. Role Description This is a full-time, office based role for a Senior Payroll Specialist. Must be located in Louisville, KY. The Senior Payroll Specialist is responsible for overseeing all aspects of the company's payroll function, serving as the primary liaison with Paychex, our third-party payroll processing partner. This role ensures accurate, compliant, and timely payroll delivery for all employees while managing the day-to-day relationship with Paychex and leveraging their platform to its fullest capability. The ideal candidate combines deep payroll expertise with strong analytical skills and a collaborative approach to cross-functional partnership. $65-80K base salary commensurate with experience. Non-exempt position; paid hourly. Annual performance bonus eligibility. Comprehensive health, dental, and vision insurance. 401(k) with company match. Paid time off and company holidays. Professional development support, including APA membership and CPP exam reimbursement. Qualifications – Required Minimum 4 years of hands‑on payroll processing experience. Demonstrated proficiency with Paychex or other similar payroll programs (Paychex Flex preferred); ability to configure, troubleshoot, and report within the platform. Strong working knowledge of federal, state, and local payroll tax regulations and wage and hour laws. Experience managing multi-state payroll for 3,000+ employees. High proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data validation). Qualifications – Preferred Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) through the American Payroll Association (APA). Experience integrating Paychex with HRIS platforms (e.g., Workday, BambooHR, ADP) or accounting systems (e.g., NetSuite, QuickBooks, Sage). Familiarity with 401(k) plan administration and benefits reconciliation. Experience supporting payroll in a high‑growth or private equity‑backed environment. Core Competencies Accuracy & Attention to Detail — ensures data integrity across every payroll cycle. Confidentiality & Discretion — handles sensitive employee compensation data with the highest level of professionalism. Vendor Relationship Management — builds effective working relationships with Paychex account teams and escalates issues proactively. Process Improvement Mindset — continuously identifies opportunities to streamline workflows and reduce manual effort. Communication — translates payroll complexities clearly for employees, HR partners, and Finance leadership. Accountability — takes ownership of deadlines and outcomes; operates with minimal supervision. #J-18808-Ljbffr Freedom Senior Services