Purchasing Clerk

Purchasing Office Clerk

We are seeking a Purchasing Office Clerk responsible for receiving invoices and providing data entry support for all Food & Beverage outlets, Banquets, and other assigned departments. The Purchasing Clerk will also assist with various projects as needed, offering additional administrative support as required. This is an entry level position and will provide training.

Essential Duties & Responsibilities

• Maintain files and records so they remain updated and easily accessible.
• Sort and distribute incoming invoices for receiving among buyers including but not limited to, reconcile invoices with packing slip or purchasing order for accuracy.
• Support department in the processing and receiving of invoices for F&B outlets.
• Examine shipment contents and compare with records, such as manifests, invoices, or orders, to verify accuracy.
• Record shipment data, such as weight, charges, space availability, damages, or discrepancies, for reporting, accounting, or record-keeping purposes.
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages.
• Prepare documents, such as work orders, bills of lading, or shipping orders, to route materials.
• Confer or correspond with establishment representatives to rectify problems, such as damages, shortages, or non-conformance to specifications.
• Pack, seal, label, or affix postage to prepare materials for shipping, using hand tools, power tools, or postage meter.
• Ensures that stockroom is clean and organized and that all hazardous materials are handled in accordance Federal, State, and local laws and regulations. Ensures that all required and necessary safety precautions are strictly adhered to.
• Conducts inventory of products and logs data into inventory database including but not limited to, reviewing, and updating EOM inventory records.
• Respond to customer problems or complaints and resolve in a timely, efficient, and effective manner.
• Communicate with suppliers about price changes, product availability, and shipping schedules and request any credits as needed.

Education and Experience

• High school diploma or GED required.
• Familiarity with office processes, including filing and handling mail.
• Computer literacy, including familiarity with common word processing, spreadsheet, database, and basic purchasing software - RedRock.
• Excellent communication and customer service skills.
• Organization and ability to multitask for filing and completing several clerical and administrative tasks at once.
• Attention to detail to ensure all tasks are completed to a high standard, such as reconciling financial documents.
• Integrity and discretion when working with sensitive company financial information and customer details.