Entry Level Billing Specialist

Job Title: Quote/Billing Specialist

Open to new graduates

5 days onsite in South Seattle

6 month contract to hire

Job Description

A mid-sized manufacturing firm in South Seattle is seeking a Quote/Billing Coordinator for a 6-month contract-to-hire opportunity. This role is 100% onsite from 9 a.m. to 5 p.m. with a 30-minute lunch break, Monday through Friday.

Responsibilities

• Respond to customer inquiries regarding services provided by the company.

• Prepare quotes as requested by the customer.

• Compute fees and charges, and prepare invoices for billing purposes.

• Review customer quote information and prepare quotes utilizing support personnel as required.

• Review quote information and create and submit bids to customers within the required time frame.

• Itemize costs of services for each service provided.

• Compute cost and price estimates for services provided using a wide variety of criteria.

• Maintain accurate paperwork and job files to facilitate smooth transitions to other departments.

• Prepare and distribute invoices as jobs are completed.

• Clarify any questions pertaining to invoices received by the customer.

• Respect confidentiality in discussing pricing and other business-related practices.

Essential Skills

• Invoicing

• Customer service

• Data entry

• Invoice entry

• Billing systems

• Billing customer service

• Invoice processing

• Handling invoice issues

• Pricing estimates

Additional Skills & Qualifications

• High School Graduate or General Education Degree (GED) required.

• 2+ years of experience in billing and estimating.

• Proficient in Microsoft Office.

• Experience with ADP or Oracle software is a bonus.

Work Environment

The role offers free parking and is set in an aerospace manufacturing environment, which can be a bit loud. You will work with a team of four members.

Job Type & Location

This is a Contract to Hire position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jul 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.