Administrative Assistant

Job Description

Job Description

Administrative Assistant

FLSA Status: Non-Exempt, Full-Time

Reports to: Office Manager

Supports: Community Impact initiatives, internal operations, and organization-wide meetings

About United Way of Greenville County

For over 100 years, we have united the community to help people live better, safer, and more successful lives. While our work has evolved to meet the challenges of the day, our vision remains the same: We believe everyone should have access to the tools and opportunities that empower them to achieve their full potential.

Our STAR Values

Support: Collaborate with our team and partners to advance shared goals.

Trust: Build transparent and respectful relationships that deliver on promises.

Act: Show up each day with purpose, innovation, and adaptability.

Reflect: Hold ourselves accountable to the community we serve and the future we aim to shape.

Where We Serve

United Way of Greenville County serves individuals and families throughout Greenville, Greer, Mauldin, Simpsonville, Fountain Inn, and Travelers Rest, as well as surrounding communities like Berea, Judson, Gantt, Sans Souci, and Taylors.

Position Summary

The Administrative Assistant provides comprehensive administrative and operational support to multiple departments across United Way of Greenville County. This position plays a key role in ensuring smooth internal coordination, well-organized meetings and events, accurate documentation, and effective communication. The Administrative Assistant supports Community Impact initiatives, internal operations, and organization-wide activities through proactive, detail-oriented administrative assistance.

Key Responsibilities

Administrative and Operational Support

Provide administrative support to multiple departments, including scheduling, document preparation, data entry, and coordination of routine administrative tasks.

Support the Office Manager with calendar management, meeting logistics, and administrative follow-up as assigned.

Maintain organized electronic and physical filing systems in accordance with organizational standards and retention requirements.

Assist with expense tracking, purchasing requests, and invoice processing in accordance with internal policies.

Meetings and Event Support

Coordinate logistics for meetings, trainings, and community events, including room reservations, virtual meeting setup, agendas, materials, catering, and technology needs.

Prepare meeting packets, presentations, sign-in sheets, and other materials as requested.

Provide on-site or virtual support for events and meetings, including setup, registration, attendance tracking, and breakdown.

Assist with post-event follow-up, including thank-you communications, surveys, and documentation.

Set up and break down meetings to include moving chairs and tables.

Community Impact and Program Support

Assist with coordination of community partner meetings, volunteer activities, and outreach events.

Maintain accurate contact lists and databases related to community partners, committees, and stakeholders.

Communication and Coordination

Draft routine correspondence, emails, and internal communications on behalf of leadership as directed.

Support interdepartmental communication by sharing timely updates, event details, and administrative information.

Coordinate with vendors, community partners, and volunteers regarding logistics and administrative needs.

Data, Reporting, and Systems Support

Enter and update data in internal systems, spreadsheets, or databases with a high degree of accuracy.

Assist with preparation of basic reports, summaries, and dashboards for internal use.

Support document version control and ensure materials are current and properly stored.

General Office Support

Provide front-line administrative coverage as needed, including phone and email support.

Assist with onboarding logistics for new staff, interns, or volunteers, such as scheduling, materials preparation, and workspace readiness.

Perform other administrative duties as assigned to support the overall mission and operations of United Way of Greenville County.