HRIS Specialist / Analyst (Warrensville Heights)

Position Overview

A growing multi-location home services company is seeking a detail-oriented HRIS

Specialist/Analyst to support the administration and configuration of its HRIS and payroll systems. This role is responsible for employee onboarding, employee profile and access management, managing user access, developing process standards, supporting reporting needs across HR and Finance, and owning payroll processing end-to-end.

This is a role for someone who is organized, detail-oriented, and eager to build expertise in HCM systems, process management, and payroll operations. The HRIS Specialist/Analyst will work closely with HR, Payroll, and operational leadership across the organization's locations to ensure employee data is accurate, reporting is functional, and payroll is processed correctly and on time.

Your Day-to-Day

• Process new hire, termination, transfer, and other employee lifecycle changes within the HRIS and payroll systems, ensuring data is entered accurately and on time.
• Support employee onboarding by setting up new hires in HR and payroll systems, including personal information, tax elections, direct deposit, and benefit enrollments.
• Set up and maintain employee payroll records, including pay rates, pay groups, deductions, earnings codes, and other payroll setup requirements.
• Manage user access and system permissions within HRIS and payroll platforms, including creating, updating, and deactivating user accounts.
• Own end-to-end payroll processing for hourly, salaried, and commission-based employees, including validating calculated incentive amounts, reviewing time records, and resolving discrepancies.
• Work within multiple HR, payroll, and operational systems to access, compile, and import pay data components needed to complete payroll processing.
• Partner with key stakeholders, including operations leaders and Finance, to validate pay data and produce accurate, on-time payroll results.
• Respond to routine employee and manager questions regarding onboarding, system access, and payroll setup, escalating complex issues as needed.
• Support regular reporting packages related to overtime costs, review process progress, wage change activity, and retention metrics.
• Run and distribute standard HR and payroll reports; support ad hoc reporting requests from HR, Payroll, and Finance.
• Audit employee records on a regular basis to identify and correct data discrepancies and ensure data integrity across systems.
• Maintain accurate and up-to-date documentation of HRIS and payroll setup processes and procedures.
• Assist with system testing, updates, and configuration changes as directed by HRIS and Payroll leadership.
• Partner with HR, Payroll, Recruiting, and site leadership to ensure employee data changes are reflected accurately and in a timely manner.
• Maintain confidentiality of sensitive employee and compensation data at all times.
• Support other HRIS, payroll, and HR administrative tasks as assigned.

What Does It Take?

• 1-3 years of experience in HR, payroll, HRIS, or a related administrative role; experience with HRIS or payroll systems strongly preferred.
• Associate or Bachelor's degree in Human Resources, Business, Accounting, or a related field preferred; equivalent relevant experience considered.
• Working knowledge of payroll setup and processing, including pay types, deductions, taxing jurisdictions, and basic wage and hour concepts.
• Experience with HRIS and/or payroll systems a plus; e.g. Paycom, Paylocity, Paychex, UKG
• Strong attention to detail and commitment to accuracy, confidentiality, and data integrity.
• Proficiency in Excel or Google Sheets, including basic formulas and data organization.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Good communication and interpersonal skills, with the ability to support employees and managers across locations.
• Comfortable learning new systems and processes, with a willingness to take direction and grow within the role.
• Experience within commissioned-based and/or field-based organizations is a plus