Site Coordinator- Palo Alto, CA

Site Coordinator- Palo Alto, CA

Salary Range $35.00 Hourly

Job Summary and General Purpose of Position

The Site Coordinator is responsible for all activities involved in project coordination including administration of logistical/technical data, scheduling, employee relations and interfacing with the customers and Kett to ensure customer service needs meet or exceed requirements.

Essential Functions

• Planning
  • Coordinate all project requirements and scheduling including out-of-office requests and traveling arrangements, ensuring sufficient coverage
  • Coordinate vehicle testing and test trips for all sites, coordinating with other supervisors, drivers, customers and Kett personnel remaining flexible in accommodating frequent scheduling changes;
  • Assign test routes and vehicles to vehicle operators based on vehicle availability and test plan
  • Set appropriate deadlines for tasks and projects
  • Collaborate with customers to achieve their strategic goals
  • Develop and implement emergency response procedures and act as the primary point of contact during testing as needed
  • Plan and/or train in all areas of test procedures, processes, and routes
  • Procure supplies as necessary
• Staffing
  • Hire and onboard new employees
  • Complete and file paperwork for existing and new hires, including timesheets and time off requests.
• Leading
  • Maintain safety and quality - Motivate employees to reach objectives and maintain high performance and safety standards, setting an example for others to follow
  • Maintain employee relations, resolve conflicts and foster a positive, productive and professional work environment
  • Actively mentor and train employees to enhance their skills and performance
  • Ensure the Implementation of appropriate processes, procedures and work instructions
• Managing
  • Ensure test / route schedules are rigorously maintained by monitoring driving habits, implementing procedures and/or equipment as required
  • Set key operational performance indicators to measure success and perform data analytics.
  • Manage the production of data, reports, spreadsheets and files as required
  • Develop clear, concise and detailed operational reports, dashboards and tools to report results in an accurate and timely manner
  • Monitor the performance and attendance of on-site personnel to ensure all requirements are met
  • Track goals, achievements and regularly review performance metrics
  • Ensure essential tools and equipment are well organized and easily accessible.
  • Perform routine pre-drive vehicle inspections to ensure safety and functionality.
  • Oversee administrative, scheduling, data processing, timekeeping and training duties
  • Oversee employee daily/weekly timesheets
  • Track service and test schedules performed
  • Maintain all accounts i.e. car wash, cell phones, towing, trucking services, etc.
  • Communicate with Kett Corporate Account Manager and/or Kett Human Resources on employee matters which may violate policy and that may require disciplinary measures; bring closure to concerns and issues in a timely manner
  • Perform initial troubleshooting, hardware and software issue investigation and software updating
  • Attend meetings with Kett management and customers
  • Demonstrate a professional demeanor, work ethic, and dress code
  • Perform other duties as required by Kett and the customer

Key Responsibilities

• Provides leadership and serves employees and customers consistent with Kett's overall Vision and Values.
• Participates in developing goals, objectives, service plans and processes for Kett with consideration of the customer needs.
• Interviews and facilitates selection of employees in job classifications authorized by Kett Management.
• Provides for the orientation and training of employees in areas assigned.
• Promotes a program of safety awareness and assures compliance with safety practices
• Involves team leaders, employees, and customers in improving the overall work climate and team effort.
• Develops and maintains a positive team effort on behalf of Kett Leadership.
• Accepts and performs other responsibilities as assigned.

Qualifications

Job Requirements:

Education: Requires leadership skills acquired in a degree program or in two to four years of progressive responsibility in managing people in a customer service-related environment. Will consider a combination of education and on-the-job experience. Prefer supervisory experience in an automotive test capacity.

Skills/Experience: Thorough knowledge of testing requirements, systems, and operating procedures. Knowledge of MS Word and Excel. Excellent verbal and written communication skills essential. Ability to drive an automatic and/or manual transmission vehicle.

Physical Requirements: Required to lift up to 50 pounds. Job requires sitting, standing, and bending for approximately 6 – 8 hours daily. Must be able to handle daily pressures and stress-related conditions.

Critical Skills:

• Leadership – Requires leading employees in accomplishing strategic objectives of Kett in a manner consistent with Kett's Core Values.
• Result Oriented- Accomplishes performance targets established by Kett and the Customer.
• Problem Solving- Requires solving a variety of problems inherent in providing contract services and contract employees including employee problems, service problems, customer problems, etc. in a manner that maintains a high level of satisfaction by the employee, the customer, and Kett.
• Communications- Provides information and receives feedback in a manner that supports employee and customer involvement and satisfaction.
• Employee Development- Coach, counsel and train team leaders to meet customer requirements and employee goals.
• Employee Relations- Develop positive relations with team leaders and employees, provides recognition, and shows appreciation in a manner that meets individual needs and creates a high degree of trust and satisfaction.
• Customer Relations- Develops positive relations with customer and assures that services are provided in a manner that creates enthusiastic customer support.
• Safety- Educates and creates awareness of safety programs and practices in promotion of high safety standards.
• Role Model- Serve as a role model and mentor for Kett's Value and business principles.