Administrative Specialist

The administrative assistant helps the office for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks. Essential Duties and Responsibilities Answer and direct calls Make travel and accommodation arrangements Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) Prepare invoices or financial statements and provide assistance in bookkeeping Create and maintain electronic and paper records ensuring information is organized and easily accessible Prepare reports as assigned Gather New Hire paperwork and upload into system. Keep up with office supply inventory and order supplies when needed. Maintain paperwork/information for crane college and create monthly reports. Assist in new hire orientation and help with paperwork. Manage job calendars. Education and/or Work Experience Requirements Previous experience as an executive assistant, preferred. Associate's degree in Business Administration or related field, preferred. High school diploma (or equivalent), required. Preferred Skills and Abilities Work experience as an Executive Assistant, Personal Assistant, or similar role Associates Degree (preferred) Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office equipment and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr