Accounts Payable Manager

Accounts Payable Manager

SciTec, a Firefly Aerospace company is a dynamic leader in delivering advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense, and we are growing our creative team! We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities.

Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. SciTec cannot sponsor or assume sponsorship of employee work visas of any type. Further, U.S. citizenship is a requirement to obtain and keep a security clearance. Applicants that do not meet these requirements will not be considered.

SciTec has an immediate opportunity for a talented Accounts Payable Manager to oversee daily operations of the accounts payable department, supervising staff, ensure compliance with government regulations and internal policies, maintain accurate financial records, and drive improvements and efficiency with automation and workflow optimization. This role also owns the AP close process and ensures adherence to accounting, government standards, and internal controls.

Reports to Controller

Responsibilities

• Manage the day-to-day Accounts Payable function, ensuring invoices and payments are reviewed, coded, processed accurately and timely.
• Supervise, mentor, and coordinate the workload of the Accounts Payable team to ensure timely and accurate processing of transactions.
• Own the monthly AP close process, including preparing AP accruals, analyzing AP aging, and preparing AP-related journal entries and supporting schedules.
• Manage the Accounts Payable inbox and serve as a primary point of contact for vendor, program, and internal inquiries. Ensure all AP vouchers have complete and accurate supporting documentation, proper approvals, correct project/account/organization coding, and compliance with audit and regulatory requirements.
• Oversee auditing and processing of employee travel expense reports in accordance with Federal Travel Regulations (FTR) and SciTec travel policies.
• Manage the entering of AP regular and auto pay vouchers, expense reports, and company paid AMEX statements into our Deltek Costpoint Accounting system.
• Oversee the entering, tracking, and accuracy of Purchase Orders into our Material Management System.
• Ensure 1099 reporting compliance.
• Maintain strong internal controls and ensure compliance with SOX, GAAP, FAR, DFARS, and internal policies and procedures.
• Prepare documentation and respond to inquiries for internal, external, and government audits.
• Identify, recommend, and implement improvements to AP processes, policies, system controls, and workflows to strengthen compliance and enhance operational efficiency.
• Drive efficiency through automation by reducing manual touchpoints, improving process flows, and optimizing the use of Deltek Costpoint AP functionality.
• Perform other related duties and responsibilities as assigned to support the accounting department and organization objectives.