Administrative Analyst

About the Position Administrative Analysts provide professional staff assistance to a major office or department. They exercise significant management‑level responsibility to coordinate procedural and administrative aspects of a municipal program or a set of related functions, and perform comprehensive analysis of municipal policies, organization, procedures, financial systems and services. The Administrative Analyst in the Fire Department provides professional, analytical, and project support to department leadership and programs, including budget and financial analysis, grant tracking and reporting, purchasing and contracts, data analysis, records and policy coordination, agenda and report preparation, and support for initiatives related to emergency services, staffing, equipment, facilities and community safety. Responsibilities Perform professional and analytical support activities in administration and coordination of departmental/divisional programs such as budget preparation, analysis and monitoring, contract administration, grant program development, procurement coordination, personnel functions and other assigned activities. Research, evaluate, and prepare statistical, financial, demographic and operational data used in reports, studies, surveys and analyses. Prepare statistical analyses on administrative, fiscal, personnel and operational issues. Analyze and make recommendations in the development and administration of assigned program areas. Identify management and operational problems and recommend solutions. Develop and update fiscal projections for departmental operating funds. Maintain and track key activities and performance measures for assigned department. Research and monitor federal, state and local requirements to ensure compliance. Research grant opportunities and prepare grant proposals. Prepare and submit regulatory reports. Track, review and report on status of department budgets, grants, funding, contracts and other activities. Develop and administer contracts, and prepare and review contract provisions while monitoring compliance. Compile and analyze data and make recommendations for policy formulation, staffing and organizational improvements. Assist in budget preparation and review by conducting research, analysis and monitoring financial information and making related recommendations. Prepare recommendations on municipal programs and support City Council reports, resolutions and ordinances. Make staff presentations to City Council and other governmental and community bodies. Confer with operating supervisors regarding information requirements and cost‑control procedures. Represent departmental and City interests in interdepartmental meetings as required. Coordinate activities with other City departments and divisions, and with outside agencies. Qualifications Demonstrates initiative, problem‑solving skills, flexibility, attention to detail and strong organization in managing fiscal, administrative and analytical assignments. Exhibits good judgment in independent decision‑making and management of finance‑related projects, programs, deadlines and priorities. Experience with budget development, monitoring, expenditure tracking, revenue analysis, financial reporting, cost analysis and fiscal forecasting. Experience creating spreadsheets, dashboards, graphs and reports to support financial planning, operational review and data‑informed decision‑making. Excellent writing skills; experience writing, reviewing and editing staff reports, budget narratives, fiscal analyses and other formal documents. Experience coordinating purchasing, procurement, contracts, invoices, grants, reimbursements and related financial administrative processes. Knowledge of principles and practices of public administration, municipal finance, budgeting, grant and contract administration, personnel administration and regulatory compliance. Ability to communicate clearly and concisely in oral and written formats; build and maintain positive relationships with all stakeholders; review and analyze organizational issues, make recommendations and implement effective actions; interpret and comply with laws and policies; coordinate complex projects and meet deadlines; manage conflicting priorities. Education equivalent to a Bachelor's degree in public or business administration or a closely related field, or equivalent years of progressively responsible technical or administrative experience. Benefits Retirement through CalPERS. Competitive leave accrual package. Choice of three health plans. Flexible spending program. Employer contributions to a Retiree Health Savings Plan. Employer‑paid vision and dental coverage. 12 paid holidays annually. 2 to 3 floating holidays per year depending on years of service. $500 annual wellness bonus. Public Service Loan Forgiveness Program. Paid Family Leave. EEO Statement The City of Santa Rosa is proud to be an equal opportunity workplace. #J-18808-Ljbffr