AP/AR Specialist

Job Description

Job Description

Description:

Who We Are:

We are a full-service commercial real estate firm serving Austin, San Antonio, Dallas, Fort Worth, and Houston with over 30 years of experience developing, managing, and investing in commercial real estate. This 360-degree perspective gives us the expertise to maximize investment value while navigating through any real estate challenge. Backed by the best staff in the industry, our mission is to build trusting relationships with our clients through proven results, professional integrity, and exceptional service.

Purpose / Summary of Position:

We are hiring an Accounts Payable and Accounts Receivable Specialist to support the Accounts Payable and Accounts Receivable team by processing all payments.

Priority functions / Responsibilities:

A/P

• Participate in Control and Procedures groups. Proper policy and procedure must be followed at all times.
• Receive and review invoices sent by mail or email; stamp and code with the appropriate property number and general ledger account based upon annual budgets.
• Enter invoices into proper accounting software, route for approval to property managers for verification of goods or services received, and appropriate coding.
• Ensure accuracy of payable data entered and forward edit lists with invoices to property accountants for approval before cutting checks.
• Process daily/weekly check runs.
• Submit checks to the President and/or Partners for signature.
• Answer accounts payable questions from vendors, property managers, property accountants and other authorized employees.
• Other duties and projects as assigned by your manager.

A/R

• Daily preparation of bank deposits, received in office, using electronic scanning, deposit slips, and mail
• Daily post all cash receipts received at the various bank lockboxes or branch deposits as well as any wires or ACH payments
• Serve as point of contact regarding all AR inquiries from property management team
• Make any accounts receivable adjustments initiated by property managers or other authorized personnel
• Prepare and share preliminary monthly scheduled rent charge reports with property management team
• Post monthly charges to tenant accounts and apply any prepaid rent, research any account posting issues.
• Support annual CAM recovery reconciliation postings
• Follow and update SOP policy relating to AR as changes are developed
• Other duties and projects as assigned by your manager

Knowledge, Skills, and Abilities:

• At least 5 years of experience required, preferred 3 years or more
• Minimum HS diploma or equivalent required
• Able to type efficiently and use 10-key by touch
• Commercial real estate (office/industrial) industry experience strongly desired
• Commercial Property Management Software experience preferred (Yardi, Skyline, MRI)
• Exceptional customer service skills
• Excellent project management skills
• Strong administrative, organization skills, and ability to prioritize work and attention to detail
• Dedicated, energetic and detail oriented and thrive in a dynamic environment

HPI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.