ACCOUNTING ASSISTANT

Position Type:
DISTRICT SUPPORT/ADMINISTRATIVE ASSISTANT

Date Posted:
10/23/2026

Location:
Division of Academics
POSITION SUMMARY
The Accounting Assistant provides accounting and administrative support to district departments by processing financial transactions, maintaining accurate records, and supporting daily accounting operations. This position reviews invoices, purchase orders, requisitions, and related financial documents to ensure accuracy, completeness, and compliance with established policies and procedures. The Accounting Assistant prepares reports, researches discrepancies, and collaborates with internal departments and external vendors to support timely and efficient financial operations.

MINIMUM REQUIREMENTS

EDUCATION:

• High School Diploma or GED required
• Associate's Degree in Accounting or Finance or Business Administration preferred

CERTIFICATION/LICENSE:

• N/A

WORK EXPEREINCE:

• 1 year of work experience in related field required (i.e., Accounts Payable/Receivable)
• Experience in K-12 education or public sector preferred

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of basic accounting principles, financial procedures, and accounts payable and receivable processes
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook
• Familiarity with enterprise resource planning (ERP) systems and financial management software
• Ability to accurately process financial transactions, maintain records, and perform basic mathematical calculations
• Strong organizational skills and attention to detail in reviewing financial documents and identifying discrepancies
• Ability to analyze information, research discrepancies, and resolve routine accounting issues
• Effective written and verbal communication and interpersonal skills
• Ability to interpret and follow financial policies, procedures, and established guidelines
• Ability to manage multiple priorities, meet deadlines, and work independently or collaboratively
• Ability to maintain confidentiality and exercise sound judgment when handling financial information

ESSENTIAL DUTIES

• Prepares, enters, processes, and maintains financial data within the district's financial system
• Processes requisitions and monitors purchase orders to ensure timely fulfillment and payment
• Reviews purchase orders, invoices, and payment requests to verify accuracy and compliance with district procedures
• Communicates with Finance and internal stakeholders to resolve budget, purchasing, and vendor discrepancies
• Maintains and reconciles General Fund and special program budget spreadsheets and financial records
• Processes batch receipts and reconciles transactions between financial systems and supporting documentation
• Coordinates travel arrangements for staff and students attending approved conferences and competitions, including APS transportation and charter services
• Provides financial system support and technical assistance to department staff
• Monitors financial transactions to ensure accuracy, completeness, and compliance with district policies
• Required to have prompt, regular attendance in person and be available to work on-site during regular business hours and as needed
• Performs other duties as assigned by the appropriate administrator or their representative

PHYSICAL ABILITIES AND WORKING CONDITIONS

• Vision: Ability to read small print and view a computer screen for prolonged periods
• Hearing: Ability to tolerate exposure to noisy conditions
• Speech: Ability to be understood in face-to-face communications, to speak with a level of proficiency and volume to be understood over a telephone or computer
• Upper Body Mobility: Ability to use hands to grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head
• Strength: Ability to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict
• Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors
• Mental Requirements: Ability to read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Understand how to manage stress
• Additional Work Conditions & Physical Abilities: N/A

The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.

COMPENSATION:
Salary Grade: 119
Salary Range: Salary Schedules - Atlanta Public Schools
Work Year: 252 days (Annual)