HR Coordinator

Coordinate all pre-boarding and onboarding activities for new hires Prepare and distribute new hire paperwork, onboarding materials, and welcome communications Facilitate I-9 completion, employment eligibility verification, E-Verify if applicable, and background check administration Coordinate new hire orientations and ensure onboarding documentation is completed accurately and on time Maintain employee records and HR documentation while ensuring data accuracy and confidentiality Administer and maintain contractor records, including onboarding, tracking, and lifecycle management Manage labor codes and organizational job classifications to support accurate workforce reporting, payroll, and HR processes Partner with managers and employees to answer routine questions regarding HR policies, procedures, benefits, and People programs Reconcile HR-related invoices and assist with vendor administration Administer the employee referral bonus program, including tracking eligibility and coordinating payouts Assist with special HR projects and continuous process improvement initiatives Work normally performed in an office Requirements Bachelor's degree in Human Resources or a related field, or equivalent combination of education and experience 1–3 years of experience in Human Resources, recruiting, administration, or a related field Excellent written and verbal communication skills Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment Exceptional attention to detail and commitment to accuracy Strong customer service mindset and interpersonal skills Ability to exercise sound judgment and maintain strict confidentiality Proficiency with Microsoft Office 365, particularly Excel, Outlook, Word, and Teams Ability to quickly learn new software systems and technology Experience using an HRIS (e.g., BambooHR, UKG, Workday, ADP, etc.) Experience supporting onboarding or recruiting processes Familiarity with I-9 compliance and employment eligibility verification Experience with SharePoint or other intranet/content management systems Ability to efficiently use automated office equipment such as laptops, copiers, and printers Ability to effectively engage in communications via phone, computer, or in-person Authorization to receive software or technology controlled under U.S. export control laws and regulations without sponsorship for an export license may be required Core Competencies Demonstrates expertise in coordinating onboarding activities, maintaining employee records, and ensuring compliance with HR policies. Proficient in utilizing HRIS systems and Microsoft Office 365 to support efficient HR processes and communication. Highest-signal resume keywords Human Resources Experience Onboarding Coordination HRIS Proficiency Microsoft Office 365 Proficiency Attention to Detail ATS Optimization Keywords Hard Skills Onboarding Processes I-9 Compliance Employment Eligibility Verification Data Accuracy Labor Codes Management HR Documentation Vendor Administration Background Check Administration Employee Records Management Recruiting Administration Soft Skills Excellent Communication Skills Strong Organizational Skills Customer Service Mindset Interpersonal Skills Sound Judgment Industry Keywords Employee Onboarding HR Policies Confidentiality Process Improvement Workforce Reporting Tools & Technologies HRIS (BambooHR, UKG, Workday, ADP) Microsoft Excel Microsoft Outlook Microsoft Word Microsoft Teams SharePoint #J-18808-Ljbffr