Office Assistant - Davis Camp

Office Assistant

Mohave County Public Works department is looking to fill the position of an Office Assistant at Davis Camp. The process of Davis Camp becoming a park started in 1982 when the Bureau of Reclamation, together with National Park Service and the Arizona State Parks Board, commenced turning control of Davis Camp over to Mohave County. Davis Camp Park opened to the public as a County Regional Park in 1983. At its peak, in 1948, Davis Camp consisted of approximately 100 homes; by 1970, only 32 to 33 houses remained. In the late 1980's, restroom shower buildings, a boat launch, ramadas, a concession stand, and a parking area were added. The most recent addition was the park amphitheater in 2010 located at the south beach area.

Some of the functions of this position include data entry, managing reservations, selling passes at the window, and answering phones.

• Work environment is in the office and the outside booth
• Work schedule is Thursday Monday 9:00 a.m. to 5:30 p.m. with a 30 minute lunch; work holidays and weekends.
• Requires interaction with the public to attend to guests coming to the office and at the window purchasing passes to use the park.

Compensation Range 6/Steps 2-8 ($15.45-$18.45)

• Must pass pre-employment background screening.
• Must possess a valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.

Mohave County is proud to offer a comprehensive benefits package. Employees share the costs of some benefits (medical, dental and vision), and County provides other benefits at no cost to employees (life, short-term disability). In addition, there are voluntary benefits with reasonable group rates that you can purchase through payroll deductions. Additional benefits include:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7th pay period
• Enrollment in Arizona State Retirement System
  • Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays

Essential Job Functions

• Meets and greets the public.
• Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate.
• May talk with individuals to gather preliminary information or verify information for various County programs or activities.
• As requested, review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets.
• Contacts vendors to obtain prices and purchases various supplies and materials.
• Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy.
• Types forms, letters, reports and file cards from draft, or rough copy.
• Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries.
• Prepares standardized reports and statements.
• Processes payments in the database.
• Records attendance and documents notes at required meetings.
• Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation.
• Meets established deadlines and informs concerned parties of deadlines and appointments.
• Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required.
• Maintain a high level of confidentiality of information.
• Present and conduct themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.

Minimum Qualifications

• High School diploma/ GED (General Education Degree).
• Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Modern office practices and records management/maintenance procedures.
• English grammar and spelling.
• Basic mathematics required to calculate and perform general accounting procedures.
• Filing and information systems, including EXCEL and Microsoft Word.
• Mohave County Personnel Policies and Procedures, and Department Regulations.
• Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned.
• Communicate clearly and concisely, both orally and in writing with all people.
• Use databases and other forms of electronic data storage.
• Maintain accurate and up-to-date records and documentation.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities.
• Maintain a high standard of confidentiality.
• Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment.
• Organize workload to ensure determinations are made on a time basis.
• Perform the essential functions of the job with or without a reasonable accommodation.

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request for individuals with disabilities. Mohave County is an Equal Opportunity Employer. It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older).

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment Visa.