Office Manager

Job Description

Job Description

Office Manager & Administrative Coordinator

Job Type: Full-Time

Pay Range: $50,000.00

Location: Canyonville, OR

About the Role

We are seeking an organized and mission-driven Nonprofit Office Manager & Administrative Coordinator to oversee day-to-day office operations, facilities, and administrative workflows. In this high-impact role, you will support program teams, executive leadership, HR, and marketing efforts ensuring our administrative operations run smoothly so our team can deliver maximum impact to the community.

Key Responsibilities

• Office & Facility Management: Oversee daily office operations, reception for two organizations, email for two organizations, mail, and shared spaces. Serve as the primary point of contact for facility and equipment maintenance.
• Cross-Department Support (HR & Marketing): Assist HR with onboarding paperwork, filing, and confidential record retention. Assist marketing with drafting social media posts (Facebook/Instagram), flyers, newsletters, and brochures.
• Student, Graduate & Alumni Relations: Coordinate alumni outreach, administer surveys (student, placement, employer), follow up on missing reports, and curate career opportunities on the alumni Facebook page and email distribution lists.
• Meeting & Event Logistics: Organize board meetings, staff calendars, community events, and volunteer orientations. Handle room setups, logistics, materials, and formal meeting minute-taking.
• Vendor & Inventory Control: Manage relationships with office vendors, maintain inventory levels for retail/sale items, and re-order supplies while practicing responsible stewardship of donor funds.
• Compliance & Recordkeeping: Maintain organized digital and physical filing systems for program, development, and governance records to meet nonprofit compliance, confidentiality, and record-retention standards.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Nonprofit Management, or a related field.
• Experience: 2+ years of experience in office administration, operations, or administrative assistance (experience in a nonprofit, academic, or mission-driven organization preferred).
• Software & Technical Proficiency:
• • Proficient in MS Office Suite (Word, Excel, Outlook) and Google Workspace.
  • Familiarity with CRMs, basic databases, cloud storage (Dropbox/Google Drive), and social media platforms (Facebook/Instagram).
• Core Competencies:
• • Strong written and verbal communication skills across diverse staff, board members, students, and community partners.
  • Proven ability to prioritize multiple projects, maintain high accuracy, and handle sensitive, confidential data.
  • Deep alignment with the organization’s mission, values, and ethical commitment to public service.

Benefits & Perks

• Competitive Salary + Comprehensive Health Benefits
• Paid Time Off (PTO) & Paid Holidays
• Supportive, Purpose-Driven Work Environment
• Professional Development Opportunities

\nCompany Description

At Bergin, you will find a community of creative and independent thinkers committed to changing and improving the world of human-canine partnerships. We believe in every single student. We are here to guide and prepare you as you discover your true passion working with canines. With small class sizes, hands-on training using non-aversive methods, and knowledgeable instructors, you will leave with a degree from a College dedicated solely to canine education. Open your mind and opportunities for your future.

Company Description

At Bergin, you will find a community of creative and independent thinkers committed to changing and improving the world of human-canine partnerships. We believe in every single student. We are here to guide and prepare you as you discover your true passion working with canines. With small class sizes, hands-on training using non-aversive methods, and knowledgeable instructors, you will leave with a degree from a College dedicated solely to canine education. Open your mind and opportunities for your future.