Grant Compliance Coordinator and Grant Budget Specialist

: Specialty GRANT BUDGET SPECIALIST-Recruitment #2403-5081-001 List Type Original Requesting Department HEALTH DEPARTMENT Open Date 4/8/2024 12:00:00 PM Filing Deadline 5/3/2024 11:59:00 PM HR Analyst Dominique Madison

INTRODUCTION

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication - big city appeal without the big city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed charm with a breathtaking art museum, top-flight cultural attractions, professional sports, lakefront festivals, recreational opportunities, and great restaurants. The City of Milwaukee is proud to employ a diverse workforce that is committed to providing exemplary service to the City's residents. If you have a passion for being a part of an inclusive team of public servants, please consider the following opportunity. The Milwaukee Health Department (MHD) may fill this position at the Grant Compliance Coordinator or Grant Budget Specialist level, based upon candidate qualifications and the needs of the department. Candidates will be placed on the highest-level list for which they qualify based upon their education and experience.

PURPOSE

The Grant Compliance Coordinator/Grant Budget Specialist is responsible for budgeting, administration, and financial reporting for the Milwaukee Health Department's grant funds. The incumbent will be assigned a group of MHD programs and grants within the department's 60+ awards and $90+ million in grant funding.

ESSENTIAL FUNCTIONS

BUDGETING AND FINANCE

• Plan and implement budgets, reports, and work schedules for grant funds that reflect the MHD's strategic goals and priorities.

• Develop and implement internal reporting and analysis tools for departmental leaders, program managers, grantors, and other City agencies and partners.

• Coordinate grant budget development activities with MHD divisions and programs.

• Design and implement processes to monitor grant budgets and fiscal compliance with city, state, and federal regulations.

• Collaborate on MHD grant funding activities, including the research and identification of grant opportunities, validation of grant budgets, creation of financial reports, and other grant administration functions.

• Assist in the preparation of the MHD's annual operating budget and regular internal and external financial reporting.

• Prepare budgetary revisions and amendments for grantors, City administration, and Council action.

• Ensure compliance with all city, state, and federal procedures and regulations related to grant reporting, funding, and administration.

• Participate in funding coordination and planning activities between MHD's finance and human resource functions.

• Anticipate and identify financial challenges and solve them collaboratively.

• Work proactively with colleagues, program managers, and City agencies to ensure success for grant funded programs.

• Work with and administer MHD's access to state and federal financial reporting and grant management systems to ensure timely and accurate reimbursement and reporting.

ACCOUNTING

• Assist the Health Budget and Administration Manager and MHD Finance group with departmental accounting and budgeting activities.

• Provide accounting and financial reports as well as analysis for MHD grant funds.

• Ensure the proper charging of labor and other expenses to grants and compliance with grantor policies and grant, create transactions to correct errors.

• Provide guidance and assistance in the resolution of accounting problems to ensure successful and compliant use of grant funds.

• Provide the City's Office of the Comptroller with audit and compliance documentation upon request.

• Analyze and reconcile grant accounting transactions to ensure timeliness, accuracy, consistency, and completeness.

• Understand and apply accounting standards and policies to ensure that the MHD is transparent, accountable, and a good steward of all public funds.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

MINIMUM REQUIREMENTS

Both positions: 1. Bachelor's degree in business, economics, accounting, finance, or a closely related field from an accredited college or university. Grant Compliance Coordinator: 2. Two years of professional accounting, budgeting, financial management, and/or grant administration experience. Grant Budget Specialist: 2. Three years of professional accounting, budgeting, financial management, and/or grant administration experience. Equivalent combinations of education and experience may also be considered. NOTICE: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates' education as part of the background screening process prior to extending any job offers.

DESIRABLE QUALIFICATIONS

• Experience using federal grant administration systems, including SAM.gov, Grants.gov, Electronic Research Administration (ERA) and related systems, and/or the Payment Management System.

• Experience with Enterprise Resource Planning (ERP) systems, particularly with financial management applications.

• Training and/or certification in grants management.

KNOWLEDGE, SKILLS, ABILITIES & OTHER CHARACTERISTICS

TECHNICAL

• Knowledge of the principles and practices of governmental accounting, budgeting, and the analysis and reporting of financial data.

• Knowledge of state and federal grants cycles and grants management.

• Ability to perform grant accounting and learn related state and federal grant procedures.

• General knowledge of business and management principles.

• Ability to read, analyze, and interpret technical documents, policies, and procedures.

• Commitment to keeping current with best practices in accounting.

• Knowledge of mathematics and the ability to make accurate calculations and projections.

• Proficiency using computer applications such as spreadsheet, word processing, and database; ability to use enterprise accounting software.

COMMUNICATION AND INTERPERSONAL

• Verbal communication skills to convey technical information clearly to various audiences.

• Written communication skills; ability to produce accurate, thorough, and error-free reports, correspondence, and other documents.

• Ability to work effectively across all levels of staff, including with coworkers, elected officials, representatives from outside agencies, and the public.

• Ability to work cooperatively and effectively with people whose backgrounds may differ from one's own.

• Commitment to diversity, equity, and inclusion (DEI).

CRITICAL THINKING AND PROFESSIONALISM

• Critical thinking skills, including analytical and problem-solving skills, decision-making skills, and sound judgment.

• Resourcefulness and organizational ability to manage priorities and accomplish work in a timely manner.

• Attention to detail.

• Ability to maintain confidentiality.

• Honesty, integrity, and the ability to adhere to ethical standards for financial professionals.

CURRENT SALARY

Grant Compliance Coordinator

• The current salary range (Pay Range 2HX) is $58,223-$81,507 annually, and the salary range for City of Milwaukee residents is $59,970-$83,952 annually. Appointment above the minimum of each range is possible based upon experience and is subject to approval.

Grant Budget Specialist

• The current salary range (Pay Range 2KX) is $77,551-$98,704 annually, and the salary range for City of Milwaukee residents is $79,877-$101,665 annually. Appointment above the minimum of each range is possible based upon experience and is subject to approval.

BENEFITS ~ The City of Milwaukee provides a comprehensive benefit program that includes the following:

• Defined Benefit Pension Plan

• 457 Deferred Compensation Plan

• Health and Dental Insurance

• Paid Parental Leave

• Comprehensive Wellness Program

• Onsite Clinic Services

• Onsite Employee Assistance Program

• Alternative Work Schedules

• Long Term Disability Insurance

• Group Life Insurance

• Tuition Benefits

• Paid Vacation

• 12 Paid Holidays

• Paid Sick Leave and other paid leaves

• Flexible Spending Arrangement

• Commuter Value Pass

For full details of the benefits offered by the City of Milwaukee, please visit

SELECTION PROCESS

THE SELECTION PROCESS will be job related and will consist of one or more of the following: an evaluation of education, experience and/or responses to supplemental questions; a written or performance test, a structured interview, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to structured interviews and performance examinations. Structured interviews may include written exercises. Selection process component weights will be determined by further analysis of the job. INITIAL FILING DATE - The selection process will be held as soon as practical after the application deadline listed above. Receipt of applications may be discontinued at any time after this date without prior notice. However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the selection process components. Unless otherwise required by law, the City of Milwaukee will not provide alternative selection process dates or times. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

ADDITIONAL INFORMATION

• Applications and further information may be accessed by visiting
• If you would like assistance completing an application, please contact the Department of Employee Relations at View phone number on us.fitly.work or View email address on us.fitly.work.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.

CONCLUSION

EEO = 202 The City of Milwaukee values and encourages diversity and is an equal opportunity employer.