Payroll Technician

Payroll Technician

Grade Level/Terms of Employment: Grade 118 (12-Month Contract 260 Days)

Work Location: Finance Department

Immediate Supervisor: Manager, Payroll

General Description: The Payroll Technician performs complex work involved in the processing of the division's payroll, responding to payroll inquiries, ensuring compliance with mandated requirements and maintaining confidential employee records.

Essential Duties and Responsibilities:

• Processes regular and supplemental semi-monthly payroll for assigned payroll activities and/or locations for the purpose of ensuring compliance with established financial, legal, and administrative requirements.
• Reviews, verifies, and researches information and/or documentation (e.g. time sheets, absences, etc.) for the purpose of ensuring accuracy and adherence to procedure prior to processing.
• Calculates, audits, and maintains information to accurately update and process salary adjustments, salary changes, and overtime.
• Ensures accuracy of system changes to employee records for authorized personnel actions, deductions, tax, and direct deposit changes.
• Analyzes and researches various reports to ensure accuracy of total gross to net payroll for assigned employees.
• Reconciles general ledger accounts associated with payroll processing.
• Prepares, processes, and reconciles remittances to appropriate agencies/third party vendors for funds withheld from paychecks including benefits, payroll taxes, and court orders.
• Works closely with the Talent Office regarding employee pay information, benefit deductions, and employee timekeeping.
• Collects and maintains documentation of payroll files and/or payroll calculation reports for internal or external audits.
• Interprets and communicates official Finance and School Board policies and procedures to timekeepers and/or employees.
• Provides general office support and excellent customer service.
• Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings.
• Performs other related duties as assigned

Qualifications:

• High School Diploma or its equivalent required; Associates degree in a related field preferred.
• Working knowledge of payroll accounting principles and practices including pertinent federal and state laws, codes, and regulations.
• Ability to perform mathematical computations with speed and accuracy.
• Excellent planning, organizational, and time management skills, including a keen attention to detail.
• Outstanding interpersonal and communication skills.
• Strong analytical, problem-solving, and decision making.
• Proficiency in using Microsoft Office products, Google applications, and other business solutions software.
• Bilingual/fluency in Spanish preferred.

How to Apply: All applicants (including RPS employees) must submit an on-line application. Please access website at

Please upload the following information with your application: a current resume, transcript and license if applicable.

Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting and tuberculosis screening as a condition of employment. EOE.

Start Date: Based on School Board approval