(Classified) Site Secretary

School Office Assistant

Qualifications:

• High School diploma
• Must be at least 21 years of age
• General knowledge of office procedures
• Demonstrate competency using currently adopted software

Reports To: Principal & Assistant Principal

Job Goals: To assure the smooth and efficient operation of the school office so the office's maximum positive impact on the education of children can be realized.

Pay Grade: Refer to the support salary schedule

Performance Responsibilities:

1. Supervise office aides (where applicable)
2. Answer all incoming calls to the Main Office
3. Maintain Professional Development points on all school personnel.
4. Make copies for teachers and administrators.
5. Maintain and prepare a Master Activity Calendar for the school. The calendar is to be distributed monthly to staff, Central Office and Board members.
6. Prepare and distribute daily announcements.
7. Type any correspondence or reports directed by Administration.
8. See that the mail is appropriately delivered on a daily basis.
9. Assist with the collection of progress reports and homework as parents request.
10. Notify appropriate vendors when copy machines are not working properly.
11. Issue and post all building use request forms.
12. Issue and file all activity requests.
13. Prepare bus requests for all activities.
14. Laminate materials for school personnel.
15. Deliver messages promptly to students and staff.
16. Distribute information that is sent from Title programs, Central Office or other school entities through the teachers' mailboxes.
17. Prepare and submit all maintenance requests.
18. Perform other duties assigned by the Superintendent or Principal.

Terms of Employment: 10 month contract