Administrative Support Specialist (Part-Time)

Hybrid | York, Pennsylvania | Up to 20 hours per week | Administrative Services / Communications

Availability Requirement: Must be available to work within standard business hours (8:00 AM - 5:00 PM), with exact schedule determined within that window.

Ready to support a team that helps shape tomorrow's world?

RHI Magnesita is looking for a dependable and detail-oriented Administrative Support Specialist to provide part-time support for our North American team. Based in York, Pennsylvania, this hybrid role is ideal for someone who enjoys keeping processes organized, helping teams work efficiently, and providing practical support across travel, purchasing, and communication activities.

In this role, you will work closely with regional stakeholders to help manage day-to-day administrative needs, support clear and timely communication, and ensure key requests are handled with accuracy and professionalism.

What You'll Do

• Manage and maintain regional travel guidelines; coordinate and track travel requests following established approval processes and escalating questions when needed.
• Support travel booking activities, including hotel and transportation arrangements
• Administer purchase order requisitions, complete goods receipts, and ensure timely submission of invoices
• Provide regional communications support
• Maintain organized files, trackers, templates, and reference materials to support consistent regional processes.
• Use Microsoft Teams, Outlook, Word, and Excel to coordinate tasks, manage information, schedule meetings, and support collaboration.
• Assist with other administrative tasks and special projects

What You Bring

• Administrative, office support, purchasing, travel coordination, or communications support experience preferred.
• Proficiency in Microsoft Word and Excel, with comfort using Microsoft Teams, Outlook, and other Microsoft 365 tools.
• Strong organizational skills and the ability to manage multiple requests while maintaining attention to detail.
• Clear written and verbal communication skills, including the ability to proofread and format materials accurately.
• A service-oriented mindset and the confidence to follow up with employees, leaders, vendors, and internal partners.
• Ability to handle confidential or sensitive information with professionalism and discretion.
• Comfort working independently in a hybrid environment while staying connected with the broader team.
• High school diploma or equivalent required

What We Offer

• A part-time hybrid role with meaningful responsibility and visibility across the North American region.
• The opportunity to support a collaborative team within the global leader in refractory solutions.
• A practical, hands-on role where your organization, follow-through, and communication skills make a daily impact.
• A workplace culture that values safety, ownership, inclusion, and continuous improvement.

About RHI Magnesita

RHI Magnesita is the leading global supplier of high-grade refractory products, systems, and solutions, which are critical for high-temperature processes in a wide range of industries. Serving customers around the world, RHI Magnesita has more than 20,000 employees, 65 main production sites, 12 recycling facilities, and more than 70 sales offices.

Our North American team helps build refractory products that solve the most extreme manufacturing challenges. From advanced lithium-ion batteries and specialized glass to the steel and cement that build the world around us, our high-performance bricks and linings make it possible to melt, bend, shape, and refine materials at extreme temperatures.

Come get fired up with our North American team!

Equal Opportunity

At RHI Magnesita, everyone is welcome. We value diversity in all its forms and evaluate applications based on qualifications and experience. If you share our passion for shaping tomorrow's world, we encourage you to apply, even if you do not meet every single preferred qualification. We also actively encourage individuals with disabilities to submit their application.