Administrator - MQ Administration Team

MQ Administrator Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

The MQ Administrator position is responsible for invoice verification of dedicated carriers(Bali, Trinion, and MDD) which is major vendors and supervising the specialists who's in charge of detention report and detention carrier accounts and keeping data, payments, invoices, and reports up to date. Will assist closely to manager and supervisor for creating reports for HT. Will also work for all ap payment processing by downloading in & outbound Zuum data.

$65,000- $78,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Invoice verification for dedicated carrier(such as Bali, Trinion, MDD) and repositioning carriers -Prepare, review, and audit all in and outbound dedicated AP invoices(billed rate to meet guidelines as agreed)
• Other Carrier specific arrangements such as supervising specialist who does detention invoice process and detention report(weekly and monthly to major customer(HT)).
• In charge of processing download data from Zuum to create the ap upload file to make payment process for all in & outbound carrier's
• Assist manager/supervisor for providing all billing data by downloading all system we have(TMS, SAP, Zuum, YMS, etc)
• Track charges to assist with management decisions, report Glovis management and Customer management
• Maintain communication with customers to ensure the proper payment on time.
• Supervise, assist and train specialists for all invoice process(verification process with backing doc., solving issues, making the ap trackers, combining and sumitting AR invoices to customers, etc)
• Upon approval, forwards invoices to Accounting for payment processing.
• Provides payment information and aging reports to carriers on a weekly basis to report payment activity, pending invoices, billing discrepancies, missing documentation or other.
• Maintains a good relationship with vendors by providing billing information via e-mail, phone calls or meetings upon carriers request
• Perform internal functions to assist team and other departments in order to combat discrepancies and fulfill customer needs
• Participate in special projects and other duties as assigned by manager/supervisor level
• Stand by for any inquiry from manger for verifying account data just in case for month-end closing

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Excellent written and verbal communication skills
• Problem solving and communication skills
• Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
• Strong accounting knowledge and background
• Strong teamwork, multitasking, and time management skills

Education & Experience

• Bachelors Required
• 3-5 Years of Accounting, Billings (AR/AP), Invoicing, Logistics, or SCM Experience Required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.