Maintenance Administrator

Maintenance Administrator

The Maintenance Administrator is responsible for coordinating and supporting all maintenance operations to ensure efficient, safe, and cost-effective facility and equipment maintenance. This position serves as the administrative hub for the maintenance department, managing work orders, preventive maintenance schedules, inventory control, purchasing activities, vendor coordination, maintenance records, and reporting functions. The Maintenance Administrator works closely with maintenance technicians, operations leadership, purchasing, and external vendors to maximize equipment uptime and operational efficiency.

The Maintenance Administrator is responsible for:

• Managing and maintaining the Computerized Maintenance Management System (CMMS).
• Creating, assigning, tracking, and closing work orders.
• Coordinating preventive, predictive, and corrective maintenance activities.
• Scheduling maintenance work to minimize production interruptions.
• Maintaining accurate maintenance records, logs, and documentation.
• Monitoring maintenance KPIs and generating departmental reports.
• Assisting in planning maintenance shutdowns and facility projects.
• Supporting compliance with company maintenance policies and procedures.

The Maintenance Administrator is also responsible for:

• Maintaining accurate inventory records for maintenance parts, supplies, and consumables.
• Monitoring stock levels and establishing reorder points for critical spare parts.
• Conducting regular inventory cycle counts and annual physical inventories.
• Tracking inventory usage and investigating discrepancies.
• Coordinating receipt, storage, and issuance of maintenance materials.
• Ensuring proper organization of maintenance storerooms and parts rooms.
• Reducing inventory costs while maintaining operational readiness.
• Maintaining inventory accuracy within the CMMS and ERP systems.
• Identifying obsolete inventory and coordinating disposal processes.

The Maintenance Administrator is also responsible for:

• Generating purchase requisitions for maintenance materials and services.
• Obtaining quotes and coordinating with approved vendors and suppliers.
• Tracking orders, deliveries, and invoice reconciliation.
• Maintaining vendor records, contracts, and service agreements.
• Coordinating contractor access, scheduling, and documentation.
• Assisting with budget tracking and cost control initiatives.

The Maintenance Administrator is also responsible for:

• Preparing maintenance performance reports and dashboards.
• Tracking maintenance expenditures and inventory costs.
• Analyzing maintenance trends and identifying improvement opportunities.
• Maintaining equipment histories and asset records.
• Generating reports related to downtime, work order completion, inventory usage, and preventive maintenance compliance.

The Maintenance Administrator is also responsible for:

• Ensuring maintenance documentation complies with company, customer, and regulatory requirements.
• Supporting OSHA, EPA, and company safety programs.
• Maintaining records related to inspections, permits, certifications, and training.
• Assisting with safety audits and corrective action tracking.
• Promoting a safe work environment and adherence to all safety standards.

The Maintenance Administrator is also responsible for:

• Serving as a liaison between maintenance, operations, production, purchasing, and management teams.
• Coordinating maintenance schedules with production requirements.
• Communicating equipment status updates and maintenance schedules.
• Supporting continuous improvement initiatives and department goals.
• Participating in departmental meetings and planning activities.

Additional Information:

What do we offer you?

1. PTO, sick leave, 11 US paid holidays
2. Medical (currently BlueCross BlueShield), Dental and Vision Insurance, including Family coverage
3. Company paid Short- and Long-Term Disability Insurance
4. Company Paid Life Insurance
5. Company Paid Accidental Death & Dismemberment
6. 401K with employer match, currently 4%
7. Partial Tuition Reimbursement after 12 months

EEO

Stow US provides equal employment opportunities to all employees and applicants for employment. Stow prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Location

Adairsville, GA, United States