Office & Administrative Specialist, Intermediate

Office & Administrative Specialist, Intermediate Job ID : 94421 Location : St. Paul Telework Eligible : Yes - Hybrid Work Environment Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 05/29/2026 Closing Date : 06/15/2026 Hiring Agency/Seniority Unit : State Auditor / State Auditor-AFSCME Division/Unit : Payroll Processing Unit / Audit Practice Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range : $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually Classified Status : Classified The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary This position’s responsibilities include the administrative process of formatting Microsoft Word, Microsoft Excel, and Adobe Acrobat files to produce audit and other reports for clarity and to meet accessibility requirements. The position will also provide organizational and technical support to division staff for the completion, release, and publication of reports and other documents for the Office of the State Auditor Audit Practice Division. The Office and Administrative Specialist, Intermediate, has primary responsibility for: Reviewing and formatting technical accounting and audit reports and templates for clarity and consistency and according to the Audit Practice Division’s formatting design, including assisting the Office of the State Auditor (OSA) in implementing accessibility standards. Handling the administrative production of reports, distributing reports, and maintaining a system of cataloging Audit Division publications. Performing daily administrative functions, including participation in the phone pool and backup services for the receptionist. *This is a hybrid position. During initial training period, work may be regularly performed in the office in St. Paul. Qualifications Minimum Qualifications Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling. English speaking skills sufficient to communicate effectively with a wide variety of individuals. Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person. Skills in Microsoft Word sufficient to draft letters, memos, and reports. Skills in Microsoft Excel sufficient to use basic formatting tools. Experience working with Adobe Acrobat. Knowledge of accessibility formatting in Microsoft Word, Microsoft Excel and Adobe Acrobat. Preferred Qualifications Two or more years of experience in office communications. (2 years of post-secondary education is equivalent to 1 year of experience in office communications). Two or more years of experience working in an auditing and or finance setting. Physical Requirements Requires occasional lifting and carrying of less than 10 pounds, along with the ability to move through the work space and maintain a stationary position throughout the work day. Additional Requirements Job offer is contingent upon candidate passing a job-related background check that may include the following: reference checks to verify job-related credentials, a criminal background check and driver's history check prior to appointment. Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status). Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at View phone number on click.appcast.io or email View email address on click.appcast.io and let us know the support you need. #J-18808-Ljbffr