Sales and Events Coordinator

Roscoe Mountain Club is excited to announce the exceptional career opportunity for a Sales and Events Coordinator.

Join the Team at Roscoe Mountain Club - Where Work Meets the Wonders of the Catskills!

We are seeking a detail-oriented, service-driven professional to support our Sales and Events team in delivering exceptional experiences for guests and visitors. In this role, you'll play a key part in coordinating events, supporting sales efforts, and helping bring memorable experiences to life in a truly unique setting.

Pay: $18-$24 per hour, based on experience

Benefits: Full health care package including Medical, Dental, and Vision insurance, 401(k) with company match, and Paid Time Off

Nestled in the heart of the Catskills, Roscoe Mountain Club offers an unmatched work environment surrounded by over 1,000 acres of natural beauty. The Club features an 18-hole, par-71 championship golf course and year-round amenities, from summer activities like pickleball, paddleboarding, and hiking to winter adventures including snowshoeing and cross-country skiing. With on-site lodging and a vibrant community atmosphere, it's a place where both guests and team members can truly enjoy the experience.

If you're passionate about hospitality, enjoy working in a dynamic environment, and take pride in creating memorable events, we'd love to have you on our team.

Our Culture and Values provide Team Members with a rewarding lifestyle and work/life balance.

Job title

Sales and Events Coordinator

Reports to

Director of Sales

Classification

Full-time, Hourly, Non-exempt

Working Hours

As required, extended hours to include weekends and holidays

Job purpose

The Sales and Events Coordinator plays a key support role within the Club's Sales and Events team. This position is responsible for detailing contracted events, coordinating onsite activations, and assisting with day-of execution in partnership with Sales, Events, and Operations teams to ensure a seamless and high-quality guest experience.

Duties and responsibilities

Sales and Event Detailing Support

• Support the Director of Sales in detailing all contracted events from initial booking through execution.
• Prepares and distributes Banquet Event Orders (BEOs), timelines, and detailed function sheets.
• Serves as a liaison between Sales, Events, and Operations teams
• Maintains organized and up-to-date records of event details, updates, and client preferences.

Experiential and Onsite Activation Coordination

• Coordinates onsite experiential and branded activations for contracted events.
• Communicates logistics with Operations, Food & Beverage, Guest Services, and external vendors.
• Assist with planning décor, entertainment, activities, and experiential enhancements.

Event Execution and Day-Of Support

• Assists the Event Team with day-of coordination and event flow management.
• Provides onsite client support to ensure a high-quality guest experience.
• Troubleshoots and resolves issues in real time during events.

Administrative & Team Support

• Provides administrative support to the Sales & Events team.
• Participates in site visits, planning meetings, and pre-event walkthroughs.
• Upholds Club service standards at all times.
• Perform other duties assigned.

Qualifications

• 1-3 years of experience in hospitality, events, or sales coordination preferred
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Availability to work evenings, weekends, and holidays as required

Working conditions

Work is both indoors and outdoors. Potential exposure to sharp and rapid equipment movement, sharp utensils, harmful chemicals, and/or solvents if proper safety procedures are not followed.

This job description does not imply that the above are the only responsibilities assigned to this position. Employees holding this position will be required to perform any on-the-job related duties as requested. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Physical requirements

Good organizational and verbal skills. Ability to use logical and rational thinking to resolve issues. Ability to perform basic mathematical skills, monitor and develop subordinates, visually monitor the operation areas, and write and read member communication.

Must have the ability to perform moderate physical work and may be required to lift up to 50 lbs. and up to 20 lbs. frequently. Perform activities such as bending, kneeling, crouching, climbing, reaching, standing, pushing, lifting, and grasping for up to 5 hours without sitting. Ability to consistently lift, carry, and load adaptive and other sports equipment that may weigh 50 or more pounds, and sustain aerobic activity for 20 consecutive minutes.

Please be advised that all work that requires the use of a ladder more than 8 ft. long must be reviewed by Hampton Golf Club's Maintenance person. Following an assessment of the situation, a determination will be made as to whether a maintenance team member or subcontractors will perform the necessary maintenance task. No other staff member is authorized to climb to heights exceeding 8 ft. and/or perform such maintenance. In addition, personnel are prohibited from entering facility attics, walking on the roof of buildings, and/or using scaffolding.

Direct reports

Events and activities staff members