Executive Assistant

Job Title: Executive Assistant #### GENERAL JOB DESCRIPTION: Under the direct supervision of the CEO, the Executive Assistant provides high-level administrative, clerical, and operational support to ensure the efficient and professional functioning of the executive office. This position serves as a key point of contact between the CEO, internal staff, external partners, board members, community representatives, and other stakeholders. The Executive Assistant is responsible for maintaining regular communication with the CEO, coordinating information flow, supporting daily priorities, preparing documents and correspondence, managing schedules, organizing meetings, maintaining confidential records, and assisting with follow-up on organizational matters. This role requires strong judgment, professionalism, confidentiality, attention to detail, effective communication skills, and the ability to manage multiple priorities in a fast-paced environment while representing the organization in a courteous and professional manner. #### RESPONSIBILITIES: - Provide all necessary administrative duties with the CEO. - Manage and maintain stewardship communication with all Board of Directors. - Organize and coordinate all Board of Directors meetings, CEO meetings and Organizational committee meetings. Prepare materials for those meetings which include agenda, support materials and minutes. - Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. - Maintains executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. - Represents the executive by attending meetings/gatherings in the executive's absence; speaking on behalf of the executive. - Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. - Maintains customer confidence and protects operations by keeping information confidential. - Completes projects by assigning work to clerical staff; following up on results. - Ensure maximum coordination and efficiency of special events yearly and attend various special events and meetings in the evening. - Write recaps of meetings and update all records timely and efficiently. - Conduct donor research in preparation for meetings. - Keep all Board of Directors' information up to date and relevent. - Serve as a back-up Accounts Payable Clerk, and other financial duties as assigned. - Daily mail run, and log in all incoming mail and routes to appropriate staff. - Perform other duties as required or as assigned. ### REQUIREMENTS: - Education: Associate's degree in business, accounting or equivalent experience in clerical roles and administrative support. - Minimum of 4 years of experience with a successful track record as an assistant or administrative support roles. - Excellent communication skills, both written and oral. - Exceptional organizational skills and an ability to manage time effectively. - Excellent steward of interpersonal relationships and an awareness of sensitive issues. - Strategic thinker with an ability to inspire confidence, rapport and trust. - Ability to well independently. - Proven ability to multi-task and work in a fast-paced office setting. - Knowledge of experience working with a Board of Directors. - A demonstrated level of professionalism while possessing a positive, forward-moving attitude. HOW TO APPLY: Complete a Boys & Girls Club Employee Application and mail to: Daecia LaRoche View email address on click.appcast.io Boys and Girls Club of Northern Cheyenne Nation Lame Deer Unit View phone number on click.appcast.io SALARY: Hourly, Full-time, D.O.E. CLOSING DATE: OPEN UNTIL FILLED BOYS & GIRLS CLUB OF THE NORTHERN CHEYENNE NATION