Finance Manager

The Finance Manager is responsible for all financial record- keeping and accounting activities of the League of Women Voters of NYS (League), a 501c4 organization, and the League’s Education Foundation (Foundation), a 501c3 organization. This position reports to the Executive Director.

Financial Responsibilities

• Perform all accounting functions including A/R, A/P, bank reconciliations, monthly journal entries and month and year-end close, monthly and quarterly financial statements, including budget to actual variance analysis; provide cash flow and investment reports as requested
• Run bi-weekly employee payroll and perform all related accounting entries for payroll, including SIMPLE IRA and health insurance deductions and remittances. Track PTO balances and maintain all payroll records appropriately. Assist with onboarding new staff
• Administer employee benefits (health and dental insurance plans, SIMPLE IRA contributions and matching)
• Assist Executive Director in preparation of budgets for each organization
• Manage cash flow, including approval of all expenditures and transfers of funds
• Maintain regular inter-company reconciliations
• File annual NY sales tax report and annual 1099NECs
• Liaison with insurance broker for regarding insurance policies and issuing all COIs
• Administer 501c3 funds held in trust for 40+ local leagues and provide admin support for finance-related inquires from local league treasurers
• Administer 501c4 funds on behalf of appx 5 local leagues
• Coordinate and manage year-end audit with external auditors

Administrative Responsibilities

• Responsible for receiving and processing office mail
• Provide administrative support for staff when necessary
• Create invoices for publication and product sales
• Assist in details of light event planning, such as board meetings
• Track vendor contracts and leasing
• Assist in maintaining contribution database and generate donor gift acknowledgements

Job Requirements 

• 4+ years of relevant experience
• Bachelor’s degree required, BS in Accounting strongly preferred
• Knowledge of QuickBooks Online and Desktop, Excel, and Word (Required)
• Experience in grants and nonprofit financing
• Capable of working independently

Hours and Benefits

• Hourly position at 20-25 hours/week
• The compensation range for this position is set at $34-$38 an hour based on skills and experience.
• Albany based office, with occasional travel for events
• Hybrid schedule allowable
• Pro-rated holidays
• SIMPLE IRA