Executive Assistant, Human Resources

Executive Assistant

Under direction and supervision of the Assistant Superintendent, the Executive Assistant performs highly complex and specialized secretarial and clerical functions, organizes and coordinates the staff activities of the division office. The Executive Assistant serves as a personal secretarial assistant to the Assistant Superintendent, assuming responsibility for administrative and clerical detail.

Examples of Duties: Provides highly complex and responsible services as secretary to the Assistant Superintendent performing a wide variety of duties having District-wide impact. Attends to administrative details or special matters as assigned by the administrator. Works with District departments and school sites in coordinating assigned events and activities. Prepares agenda items, confidential closed session items and other related material for the Board of Education meetings. Prepares with the use of current office equipment correspondence, memoranda, reports, meeting minutes and other material as assigned. Provides the services of a receptionist receiving telephone calls and visitors for the administrator. Obtains, interprets, and gives out information to various parties concerning office procedures, functions and policies. Schedules appointments, arranges group meetings, attends assigned meetings, and prepares minutes as required by the administrator. Transmits confidential or sensitive information as directed by Assistant Superintendent. Composes difficult correspondence accurately and independently on a variety of matters. Compiles and types various reports and statistical data as required. Establishes and maintains confidential and complex files as required. Participate in District Negotiations. Receives, sorts, reads, routes and responds to mail, email as required. Orders and issues supplies and equipment. Makes travel arrangements as assigned. Assists in budget planning and expenditure control. Receives and assists employees, parents and community members with complaints and requests for information, referring calls to other staff members when appropriate.

Job Requirements/Qualifications Education: High school diploma or equivalent, supplemented by coursework or training in business office management organization and supervision, and related technical skill areas. Experience: Four (4) years of responsible executive or administrative secretarial experience, including one (1) year in lead or supervisory capacity, training in business office management organization and supervision, and related technical skill areas.

• Letter of Introduction
• Letter(s) of Recommendation (Three (3) Letters - Professional letters from current or former supervisors dated and signed within the past six (6) months)
• Proof of HS Graduation (High School Graduation/GED or Higher)
• Resume

NON-DISCRIMINATION STATEMENT NON-DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, NATIONAL ORIGIN OR HANDICAP (FEDERAL REGULATION, TITLE IX) The Coachella Valley Unified School District is committed to equal opportunity for all individuals in education and in employment and does not discriminate on the basis of actual or perceived ancestry, age, color, ethnicity, disability, gender, gender expression, gender identity, immigration status, marital status, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. The Board prohibits, at any district school or school activity, unlawful discrimination, harassment, intimidation, and bullying of any student based on the protected characteristics named above. The district assures the lack of English language skills will not be a barrier to admission or participation in District Programs. Complaints of unlawful discrimination are investigated through the Uniform Complaint Policy and Procedures. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the Civil Rights and Title IX & Compliance Coordinator Michael Tittnich at View phone number on click.appcast.io. The District's 504 Coordinator is Julissa Hernandez the Director Student Support Services and can be reached at View phone number on click.appcast.io.