Fleet Coordinator

City Fleet Operations Administrator

Hiring Range: $1,917.26 - $2,348.72 Bi-Weekly

Full Range: $1,917.26 - $2,780.18 Bi-Weekly

The City of Allen is a dynamic and welcoming community with over 100,000 residents. The City's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City's mission is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do work that matters!

• People First Giving priority to others
• Respect Treating others with courtesy and dignity
• Integrity Serving with honesty, trust and hard work
• Deliver Following through on commitments while exceeding expectations
• Excel Creating an innovative and improving work environment

Essential Job Functions

• Oversees the fleet administration system by setting up, coding and troubleshooting the fleet system. Manages the daily input of data including actively working with the software program to manage and analyze data to ensure efficient operations and coordination of the City's fleet. Gathers, analyzes and provides reports based on data from the fleet management system.
• Coordinates the City's fuel system by setting up, configuring, and maintaining the fuel system and vehicle wash system access. Purchases fuel for the Service Center and monitors internal/external fuel usage for budget purposes and produces usage reports.
• Performs analysis, conducts inventories and makes recommendations on preventative maintenance standards to reflect manufacturer's requirements to maintain warranty coverage. Reviews vehicles and equipment for replacement and meets with departments to review needs and provide cost effective and environmentally conscious recommendations.
• Coordinates with Purchasing Division for contract service vendors and vehicle purchases and the process for vehicle/equipment disposal through City auctions. Ensures receipt of vehicles according to specifications including the installation of proper equipment and vehicle markings per city standards.
• Manages the fuel tank system and completes all State and local reporting requirements.
• Recommends improvements for customer service through the use of technology and recommends specifications and needs for diagnostic tools.
• Develops and designs reports required to support administrative decisions. Analyzes data and recommends action based on outcomes.
• Organizes and compiles information necessary to maintain record of fiscal paperwork processes and files documents in an easily retrievable format.
• Compiles information for vehicle and equipment auctions. Organizes with online auction site and positive customer service with public for payments and pick up.

Job Requirements

Education and Experience

Work requires broad knowledge in a general professional or technical field. Education and experience that provide the necessary knowledge and skills may also be considered, but a typical way to qualify is by obtaining:

• Associates Degree plus four (4) years of fleet maintenance operation or
• High School Diploma or equivalent plus eight (8) years of fleet maintenance operation

Associate's Degree in Automotive Technology or trade school preferred.

Conditions of Employment

• Safe driving record and Valid Texas Driver's License
• Clear criminal background check and pre-employment drug screen
• Texas Class A CDL or the ability to obtain within 12 months of hire
• A/B Underground Storage Tank Certification or the ability to obtain within six months of hire

Hours/Work Schedule

• This is a full-time non-exempt position with benefits.
• Monday Friday, 8:00 am 5:00 pm.
• Schedule may be modified if department needs arise.
• May be required to work overtime if needed.

Physical Demands and Work Environment

• This position is classified as sedentary and requires the physical ability to perform the essential functions of the role. Reasonable accommodations may be made to enable individuals to perform these functions. Typical physical demands include:
• Occasional sitting, with primarily walking or standing to access files or office areas
• Frequent walking, standing, bending, or reaching.
• Lifting/carrying up to 2025 lbs.
• Requires moderate hand and arm coordination (typing, handling small tools)
• Adequate vision and hearing to review documents and effectively communicate with staff and the public

Work is primarily performed in an office setting, with occasional work outside the office during programs, meetings, or special events. The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.

• Must have knowledge of methods, practices, and terminology used in automotive and equipment maintenance.
• Knowledge of automotive tools, lubricants, parts, as well as service and repair of vehicles and equipment.
• Must possess the ability to troubleshoot hardware and software systems, advanced skill in analyzing and summarizing data for reports, extensive experience using a computer system and a variety of software programs (Word, Excel, Powerpoint).

Supplemental Information

This job description does not constitute an employment agreement between the City of Allen and employee and may be revised by the employer as needed.

The City of Allen is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, national origin, sex, religion, age, disability, genetic information, or military status in employment or in the provision of services.

The City of Allen participates in the federal e-Verify program to confirm the employment eligibility of all new hires. All applicants must be legally authorized to work in the United States.