Administrative Assistant

Administrative Assistant

Duration: 2 months

Location: Chicago, IL 60637

Qualifications:

• Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team; comfort working within a certain level of ambiguity.
• Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
• Demonstrated ability to work in a fast-paced environment with firm deadlines.
• Familiarity with organizing and managing events.
• Consistent in-person availability.
• Demonstrated skill and knowledge of or ability to quickly learn the internal workings of the University.
• Proficient in Microsoft Windows Suite, including Microsoft Outlook, Word, Excel
• Previous experience with Asana, Slack, Google Suite, and a general willingness to utilize new tech solutions.
• Curiosity and experience using AI to improve daily processes (preferred)
• Prior experience with coding languages (for example, R or Claude Code) (preferred)

Responsibilities:

• Provides in-person administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices.
• Performs office management and general administrative functions for assigned manager/area.
• Serves as first point of contact to department, providing professional assistance with the appropriate sense of urgency.
• Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit.
• Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line.
• Resolves routine and non-routine inquiries.
• Administrative responsibilities include facilities management, catering orders, event set up, calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination.
• Maintains confidentiality.