Administrative Assistant III

Administrative Assistant III

Location: Houston, TX

Rate: $42 per hour

Duration: 12 months



Overview
We are seeking a highly organized and polished Administrative Assistant III to support senior leadership in a fast-paced, high-visibility environment. This role focuses on administrative coordination, travel and expense management, and event execution while ensuring compliance with company processes and standards.



Key Responsibilities

• Provide high-level administrative support, including calendar management, meeting coordination, and communications
• Plan and execute meetings and events, including logistics, vendor coordination, and budget tracking
• Coordinate domestic and international travel, itineraries, and post-travel expense reconciliation
• Prepare and process expense reports using systems such as SAP and Concur
• Support procurement activities, vendor coordination, and invoice tracking
• Maintain organized filing systems and ensure accurate document management
• Act as a liaison between internal teams and external vendors
• Support process improvements and ensure adherence to company policies and controls

Qualifications

• Associate's degree (or equivalent experience)
• 3+ years of administrative or executive support experience
• Proficiency with Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Experience with SAP and/or Concur preferred
• Strong organizational, multitasking, and communication skills
• Ability to handle confidential information with discretion
• Experience coordinating travel, events, and logistics in a fast-paced environment

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.