Body Shop Administrative Assistant

Job Title Body Shop Administrative Assistant Summary Provides administrative support to body shop operations. Responsibilities Open repair orders for all vehicles entering the body shop for repairs. Receive cash, checks, and credit card payments from customers and accurately record all amounts received. Close repair orders in the Body Shop Management System in a timely manner and ensure proper posting to the dealership accounting system. Reconcile the cash drawer daily as directed by the accounting office. Follow up on body shop accounts receivable to maintain satisfactory payment levels. Assist the Body Shop Manager with administrative tasks, including: Payroll Estimates Vendor communications Other administrative support as needed Maintain the manual filing system throughout the closing and collections process. Manage the document management system by: Scanning documents Maintaining electronic records Shredding documents in a timely manner Utilize the Body Shop Management System to assist the manager with daily reporting requirements, including: Open repair orders Parts issues Purchase orders Collection of completed work Maintain a professional appearance and a clean, organized work area. Marginal Duties Greet customers in a pleasant and professional manner. Answer incoming phone calls promptly, politely, and professionally. Screen and direct calls to the appropriate person or obtain sufficient information to ensure timely customer follow-up. Supervisory Responsibilities This position has no supervisory responsibilities. Requirements High school diploma or GED Valid driver’s license A great eye for detail and a passion for cars Previous experience is a plus, but not required Benefits Competitive pay Paid Training if needed Medical, Dental & Vision insurance as well as short & long term disability, life insurance, & more! 401K plan with employer match Paid time off including vacation(s), sick, & holidays Job stability…busy shop with plenty of work Employee discounts on vehicles, parts, and service Family owned and operated Centrally located Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience One to two years of related experience and/or training; or An equivalent combination of education and experience. Language Skills Read and comprehend simple instructions, short correspondence, and memos. Effectively present information in one‑on‑one and small group settings to customers, clients, and fellow employees. Mathematical Skills Calculate figures and amounts including: Discounts Interest Commissions Proportions Percentages Area Circumference Volume Apply concepts of basic algebra and geometry. Reasoning Ability Apply common sense understanding to carry out instructions provided in written, oral, or diagram form. Solve problems involving several concrete variables in standardized situations. Certificates, Licenses & Registrations Valid Driver's License. State of Michigan Unitized Body Structural Repair Certification. Physical Demands The physical demands listed below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Regularly Required Sit. Use hands to finger, handle, or feel objects. Talk and hear. Lift and/or move up to 50 pounds. Occasionally Required Stand. Walk. Reach with hands and arms. Climb or balance. Stoop, kneel, crouch, or crawl. Lift and/or move more than 100 pounds. Vision Requirements Close vision. Distance vision. Peripheral vision. Depth perception. Ability to adjust focus. The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular Exposure Moving mechanical parts. Fumes or airborne particles. Toxic or caustic chemicals. Occasional Exposure Wet and/or humid conditions. Outdoor weather conditions. Risk of electrical shock. Explosives. The work environment is usually very loud . #J-18808-Ljbffr