Marketing & Proposal Coordinator

Are you driven to grow, lead, and make a meaningful impact? At Apex, we're building more than a consulting and engineering firm-we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we're focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what's possible. At Apex, you don't just join a company, you help shape what comes next.

We are currently seeking to add a full-time Marketing & Proposal Coordinator to our team. This position is hybrid. Most of the role can be performed remotely, with occasional in-person duties.

Candidates located near the Greater Boston area who can travel to Woburn, Massachusetts, as needed, will be considered.

Your Responsibilities as a Marketing & Proposal Coordinator :

• Work alongsideourWoburn-based Marketing Managerand Sr. Marketing Coordinatorin pursuit of new work, with an emphasis onprojects in the northeastern United States
• Assistwith the retrieval and tracking of requests for proposals/qualifications andhelp withgo/no-go discussions
• Supportproposal plan preparation and drive proposal kick-off discussions
• Contribute tocompelling firm qualifications, proposals, and presentation materialsin support of Apex's business initiatives. Includeslayout, writing, and coordination
• Assistwith the writing, cataloging, and updating of projectmaterials, such asprofiles, team resumes, and client references
• Produce hard-copyproposal documentsas needed, from the Woburn, Massachusettsoffice
• Travel to client locations to deliver proposals,on occasion
• Supportspecialeventsand trade shows,on occasion
• Performtasks to ensure the quality ofmarketing materials, such as proofreading, aesthetics, and compliance reviews.
• Update theclientrelationship management (CRM) systemand related databases
• Fulfill othermarketingtasks as needed

What we're looking for:

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field
• Minimum of3-5years of experience as a marketer, preferablyin the architecture, engineering, and construction (AEC) industry
• Proficiencyin AdobeInDesignand Microsoft Office
• Proposal experience required
• Excellent prioritization and time management skills
• Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced, deadline-driven environment
• Excellent writing and copy editing capabilities
• Strong communications skills and the ability to adapt to different communication styles
• Highly motivated, willing to be part of our Apex team and enhance our marketing efforts
• Ability to travel to the Apex office in Woburn,Massachusetts, for proposal production, and to client locations for proposal delivery
• Ability to travel between offices for related tasks on occasion
• Valid driver's license, safe drivinghistoryand reliable transportation
• Sponsorshipis not availablefor this position now or in the future

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Annual Expected Pay Range: $75,000 - $85,000 per year

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Apex Job Title: Marketing Coordinator

Apex Title: 11811

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