Scheduling Coordinator | Service & HVAC

Job Description

Job Description

Scheduling Coordinator | Building Services & HVAC Industry

Are you a highly organized professional who thrives in a fast-paced environment? Our client, an industry leader in HVAC, building services, and energy solutions, is seeking a Scheduling Coordinator to support a growing service operation. This is an excellent opportunity to join a collaborative team with exceptional employee tenure, strong leadership, and long-term career growth potential.

Mapplewood, MN

$24-$28/hour

6-Month Contract-to-Hire

• Coordinate and schedule field technicians based on customer needs, technician availability, and project requirements
• Create and manage work orders, service appointments, and scheduling documentation
• Serve as the primary point of contact for customers regarding service updates and scheduling
• Partner with Project Managers, Supervisors, and Operations teams to ensure efficient service delivery
• Coordinate equipment, materials, and subcontractors as needed
• Track service activities and maintain accurate records within internal systems
• Investigate customer concerns and provide timely resolution
• Generate reports and support administrative documentation for service operations

• 5+ years of scheduling, dispatching, service coordination, or operations support experience
• Salesforce experience
• Experience supporting HVAC, construction, field service, facilities management, or skilled trades teams
• Experience coordinating field technicians and service operations

✅ Contract-to-hire opportunity with long-term growth potential

✅ Team-oriented environment with many employees holding 10-15+ years of tenure

✅ Opportunity to support a growing, high-demand service operation

✅ Exposure to the HVAC, building automation, and energy services industries

✅ Flexibility for one remote day per week after training

This is a Contract to Hire position based out of Maplewood, MN.

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Maplewood,MN.

This position is anticipated to close on Aug 8, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.