Parts Inventory Coordinator Raleigh Location

Benefits:

401(k)

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Employee discounts

Opportunity for advancement

Paid time off

Parental leave

Training & development

Vision insurance

Company:

Pro-Serv Food Equipment

Location:

Raleigh, NC (On-site)

Employment Type:

Full-Time

Position Overview

Pro-Serv Food Equipment is seeking a highly organized, detail-driven Parts & Inventory Coordinator to manage all parts ordering, receiving, labeling, warehouse organization, and system updates for our Raleigh location.

This role is critical to operational success. Accuracy, accountability, and same-day execution are required standards. The Parts & Inventory Coordinator serves as the local inventory control point for Raleigh while following company-wide inventory procedures.

Core Responsibilities

Parts Ordering (Raleigh / Charlotte Jobs Only)

Order all required parts for Raleigh jobs, warehouse stock, and truck stock

Create and manage Purchase Orders (POs) in ServiceTrade

Verify pricing, quantities, and vendors before submission

Communicate urgent, delayed, or back-ordered parts to the Inventory & Operations Manager

Receiving & Verification

Physically receive all parts delivered to the Raleigh warehouse

Match parts against packing slips and POs

Identify and report shortages, damages, or discrepancies immediately

Receive parts in ServiceTrade same business day

Labeling & Identification

Label all parts upon receipt with job number, PO number, or stock location

Ensure no unlabelled parts are placed into storage

Separate job-specific parts from warehouse stock

Warehouse Organization

Maintain organized, clearly marked storage areas

Place parts in designated Raleigh warehouse locations

Secure high-value or critical parts

Maintain warehouse cleanliness and standards

System Updates & Accuracy

Update PO and job statuses in ServiceTrade

Ensure accurate job notes and part tagging

Close POs only when fully verified

Flag incomplete or partial orders for follow-up

Inventory Control

Maintain accurate Raleigh warehouse inventory

Participate in cycle counts and physical inventories

Investigate and report discrepancies immediately

Prevent inventory loss through proper handling

Daily Closeout & Reporting

Verify all daily receipts are entered in ServiceTrade

Confirm all parts are labeled and stored

Submit daily End-of-Day (EOD) reports

Complete assigned audits

Leave warehouse and systems in clean, accurate condition

What This Role Is Not Responsible For

Ordering or receiving for other locations (New Bern, Wilmington, Myrtle Beach)

Warranty claim submissions

Customer billing or invoicing

Required Skills & Qualifications

Strong attention to detail and organization

Ability to follow SOPs without deviation

Experience with inventory, warehouse, or parts coordination preferred

Computer proficiency (ServiceTrade experience a plus)

Ability to work independently and meet same-day deadlines

Strong communication and accountability mindset

Reporting Structure

Reports directly to the Inventory & Operations Manager

Same-day escalation required for all discrepancies or system issues

Why Join Pro-Serv

Clear procedures and expectations

Structured, accountable environment

Growing company with long-term opportunity

Critical role with real impact on operations