Payroll Specialist
Full-time
Robert Half
Title: Payroll Specialist
Type: Permanent
Location: Manhattan, NY
Schedule: Hybrid
About the Role
Our client is seeking a detail-oriented and analytical Payroll Specialist to join their HR Operations team. This role will play a key part in ensuring employees are paid accurately and on schedule while supporting payroll administration, reporting, compliance, and compensation-related processes across a multi-state workforce.
The ideal candidate is highly organized, comfortable working with confidential information, and able to manage competing priorities in a fast-paced environment. Strong hands-on experience with Workday is required. Advanced Excel capabilities, including PivotTables and VLOOKUPs , are also required.
What You'll Be Responsible For
- Support the complete biweekly payroll cycle, ensuring employee pay, deductions, earnings, adjustments, and related transactions are processed accurately and on schedule.
- Maintain and update payroll-related information in Workday , including employee tax elections, garnishments, deductions, and other payroll changes.
- Work with payroll tax processes and related activities.
- Review employee time and attendance information, follow up on discrepancies, and help ensure required approvals are completed before payroll deadlines.
- Assist employees and managers with payroll, timekeeping, tax, compensation, and related questions, providing timely and professional support.
- Coordinate off-cycle payroll activities, including special payments, bonuses, corrections, and other one-time compensation transactions.
- Research and resolve payroll discrepancies and more complex employee pay issues in partnership with the Payroll Manager and other internal stakeholders.
- Help ensure payroll practices comply with applicable federal, state, and local laws, regulations, and company policies.
- Assist with quarterly and year-end payroll activities, including tax filings, reconciliations, reporting, and related documentation.
- Participate in payroll audits by reviewing records, preparing supporting documentation, and responding to auditor requests.
- Perform regular payroll reconciliations and quality-control reviews to identify and correct discrepancies before they impact employees.
- Develop recurring and ad-hoc payroll reports and analyses for HR leadership, management, and other business partners.
- Use Excel extensively to analyze payroll and employee data, including PivotTables, VLOOKUPs, data reconciliation, and reporting .
- Maintain accurate records related to new hire compensation arrangements and other compensation commitments.
- Provide administrative and operational support for equity compensation programs, including employee stock purchase activities and stock award exercises/releases.
- Identify opportunities to streamline payroll processes, strengthen controls, improve data accuracy, and increase operational efficiency.
- Maintain strict confidentiality when handling employee compensation, tax, banking, and other sensitive information.
- Take ownership of additional HR, payroll, compensation, and People Operations projects as business needs evolve.
What We're Looking For
- Prior experience supporting or processing payroll, preferably in a multi-state environment.
- Hands-on Workday experience is required.
- Experience with Workday Payroll is highly preferred and considered a major plus.
- Experience with ADP SmartCompliance or similar payroll tax platforms is preferred.
- Strong understanding of payroll processes, controls, reconciliations, and applicable payroll regulations.
- Advanced Excel skills are required, including PivotTables and VLOOKUPs.
- Strong analytical and problem-solving abilities with exceptional attention to detail.
- Ability to work effectively with sensitive and confidential employee information.
Vacancy posted 1 hour ago
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