Recruiter Coordinator - Prestigious Foundation

Job Description

Job Description

We are seeking a Recruiter/Coordinator to work at our prestigious foundation.

The Recruiter/Coordinator acts as the primary operational engine for the hiring process, ensuring that every candidate—from entry-level program assistants to executive directors—experiences a seamless, transparent, and values-aligned journey. In a prestigious foundation, the role also emphasizes discretion, equity, and strategic partnership with departmental leaders.

Key Responsibilities

• Full-Lifecycle Coordination & Sourcing:
• • Partner with hiring managers to define role requirements, craft inclusive job descriptions, and map out sourcing strategies.
  • Source active and passive candidates via professional networks, niche non- profit/philanthropic job boards, and targeted outreach.
  • Review incoming applications and conduct initial candidate screenings.
• Interview & Calendar Logistics:
• • Manage complex, multi-stage interview scheduling across executive calendars, board members, and search committees.
  • Coordinate travel arrangements, accommodations, and digital/onsite interview logistics.
  • Serve as the main point of contact for candidates, providing prompt updates and a warm, white-glove candidate experience.
• Applicant Tracking & Data Management:
• • Maintain and update the Applicant Tracking System (ATS) (e.g., Greenhouse, Lever, or Salesforce) with accurate candidate statuses and documentation.
  • Track recruitment KPIs (time-to-hire, source effectiveness, and funnel metrics) and generate reports for HR leadership.
• Compliance, Onboarding & Partnerships:
• • Prepare offer letters, handle background checks, and coordinate pre- boarding/onboarding paperwork in alignment with foundation policies.
  • Collaborate with external partners, fellowship programs, or academic institutions if the foundation manages cohort or internship/fellowship tracks.
  • Support broader HR and talent team initiatives, including diversity, equity, and inclusion (DEI) hiring audits and employer branding.

Required Qualifications & Skills

• Education & Experience:
• • Bachelor’s degree is required in Human Resources, Business Administration, Liberal Arts, or a related field.
  • 3 to 7+ years of experience in talent acquisition, human resources, or high-volume administrative coordination (nonprofit, arts, or philanthropic background strongly preferred).
• Core Competencies:
• • Exceptional Communication: Poised, articulate, and diplomatic verbal and written communication skills suitable for interacting with high-net-worth boards, executive leadership, and diverse applicants.
  • Organization & Multitasking: High attention to detail with the ability to juggle dozens of moving interview schedules and administrative tasks without missing a beat.
  • Discretion & Emotional Intelligence: Ability to handle highly confidential, sensitive personnel and compensation information with absolute integrity.
  • Technical Proficiency: Experience with an ATS, HRIS platforms, and modern productivity suites (Google Workspace or Microsoft 365).

Hybrid role, visible and promotable.