Clerk-Commission Records

Clerk Commission Records

This position performs clerical, research, cashiering, and customer service work relating to the records of the Board of County Commission and the Value Adjustment Board. Maintenance of permanent historical, current, and supporting documents and recordings of the actions of the Boards. Prepares agendas for Board meetings, gathers information for meeting packets, notifies appropriate County staff and other interested parties of dates and times of Board meetings.

This General Description is not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.

Essential Job Functions:

• Attend Board meetings, hearings and workshops to prepare minutes and indexes of Board meetings, hearings, and workshops.
• Requires a high level of discretion, critical thinking skills, and handling confidential information.
• Apply rules and procedures pertaining to the Clerk's functions and responsibilities in the assigned department.
• Uses knowledge to make appropriate inquiries to determine the needs of the customer and answer inquiries or to forward to the appropriate staff.
• Prepare follow-up correspondence to notify departments and/or the public of Board actions.
• Prepare general correspondence, as needed.
• Performs other related duties as assigned.

Required Knowledge, Abilities, and Skills :

• Knowledge and command of business English, spelling, grammar, punctuation, with the ability to compose accurate minutes, reports, and correspondence.
• Knowledge of arithmetic, cashiering, computer skills and office practices and procedures.
• Ability to learn the operation of the Board of County Commissioners and the operation of County departments.
• Ability to interact and exercise considerable tact and courtesy and maintain effective working relationships with supervisors, coworkers, government officials, and the public.
• Ability to understand and carry out complex verbal and written instructions.
• Ability to work in a fast paced, automated environment with many interruptions.
• Ability to comply with State Statutes, County Policy and Ordinances, and Clerk's Office Rules and Regulations.
• Ability to utilize various computer software applications to enter, maintain, format, and retrieve information.
• Excellent organizational skills and attention to detail.
• Ability to be bonded as a Notary Public.

Education and Experience :

Possession of a high school or equivalency diploma issued by a State Department of Education or the United States Armed Forces.

Licenses, Certifications, Registrations :

Valid Florida Driver's License / Local travel is required.

Essential Physical Demands :

• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without correction)
• Ability to communicate with others to exchange information.
• Prolonged periods in a stationary position, often at a desk and working on a computer.
• Repetitive motions that may include the use of wrists, hands, and/or fingers.
• Ability to move about to accomplish tasks or to move from one worksite to another.
• Ability to access, input, and retrieve information from a computer.
• Ability to adjust, move, or lift objects up to 30 pounds in all directions.
• Type at a minimum rate of 35 words per minute.

Reasonable accommodations will be made for otherwise qualified individuals with a disability.

Environmental Conditions :

Work is performed in an office environment. Some travel may be required.

Position Type: Regular Full-Time FLSA Classification: Non-Exempt

Pay Grade Range: 150-170* Revised: 10/1/2024