Executive Assistant

Company Description: Lakeshore Foundation is a non-profit 501c3 organization. Our mission is to encourage and provide opportunities for people with disability to live a healthy lifestyle through activity, research, advocacy and health promotion. Role Description: Under the direct supervision of the President of Lakeshore Foundation, responsible for assisting the President with day-to-day administrative activities and for administrative support, including clerical and other general office assistance for the Executive Leadership Team. This position is ideal for a detail-oriented, proactive professional with excellent organizational skills and the ability to manage multiple priorities with discretion and tact. Primary Responsibilities: Prepare, proof, copy, distribute, and file memos, correspondence, reports, financial information, and other departmental materials. Complete work in a timely manner and maintain a strict level of confidentiality. At direction of President and Executive Leadership Team, coordinate correspondence with the Board of Directors, corporate and community leaders and others. Ensure cross department coordination is in place in advance of need. Organize Board and Committee meetings by sending out notice(s) of meetings, ordering lunch, preparing packets, and any other necessary arrangements, and posting all related materials to appropriate individuals before scheduled meetings as required and directed by President. Provide clerical assistance and errand service, as needed for day-to-day duties, special projects, and events. Perform duties such as greeting and directing visitors, and receiving and screening telephone calls, emails and general communications for the President or ELT Member. Attend departmental meetings, taking notes, contributing substantively, and preparing reports of each meeting as requested or directed by the President. Coordinate weekly or monthly departmental meetings as directed by President. Contribute to a positive work environment and overall team effort. Perform other duties as required or directed by President and other administration staff. Qualifications: Bachelor’s degree in business administration, or related field. Excellent grasp of Microsoft Office 365 as well as the ability to quickly become proficient in software utilized by the Foundation including but not limited to Boardable, Intacct and Limble. Excellent written and oral communication skills that demonstrate an ability to interact with employees, visitors, board members, vendors, and volunteers as a positive representative of the Foundation at all times. Ability to think critically and offer opinions of substance with appropriate business communication skills. Ability to work with little or no supervision; ability to prioritize assignments as well as demonstrated ability to adapt to changing needs. Excellent organizational skills. Knowledge of office procedures, filing systems, and specialized records or reports. Ability to format documents, plan and schedule meetings and facility events. Ability to operate office equipment. Knowledge of organizational and departmental policies and procedures. Ability to work constructively in a busy environment. #J-18808-Ljbffr Lakeshore Foundation