Purchasing Coordinator

Description: HOH Water Technology is a leading, growing, third generation water treatment company celebrating 57 years of business! We are seeking a full-time Purchasing Coordinator. This role supports HOH Water Technology’s purchasing operations by ensuring accurate order processing, timely vendor coordination, and smooth communication across internal teams. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment. This is a hybrid position working out of the Palatine, IL office 3 days a week and remotely, if desired, the remaining 2 days. Must have a minimum of 2 years’ experience working in a purchasing role. What we offer: Competitive Compensation: Hourly range $22-26 based on experience. Comprehensive Benefits: Medical and Dental Insurance with generous employer contributions, HSA contributions ($1200 family/$800 Individual annually), 401K with company matching, 15 PTO Days/18 Paid Holidays (including the two weeks holiday pay at the end of the year), Company Profit Sharing Bonus (budget projection for 2026, 3-4 weeks of additional pay) and more. Company perks: Company laptop and flexibility of a hybrid role. Engaging Culture: Our caring leadership and managers foster high engagement (4.62/5 Gallup Employee Engagement Q12 score) and we host team and company events. Career Growth: Hands-on training, employee development, and continuing education reimbursement Main responsibilities of this position include: Purchasing & Order Processing Accurately create and process Purchase Orders, including shipping instructions when required. Enter PO receipts, freight charges, ship dates, and shipment confirmations. Generate receipts for dropship orders and coordinate with the billing team. Maintain accurate records and ensure data integrity across purchasing systems. Vendor & Logistics Coordination Proactively follow up with vendors and confirm shipment timelines. Coordinate with logistics partners to support on-time delivery. Resolve order or shipment issues promptly to minimize delays. Internal & Customer Communication Communicate delivery updates, tracking information, and proof of delivery to sales and customers. Provide timely updates on order status changes or delays. Work closely with personnel from the different HOH warehouses. Team & Administrative Support Support the Orders team and Finance Admin team as needed. Assist with incoming phone calls. Participate in weekly Production and Finance/Admin meetings. Requirements: Reliable transportation. Must be located within approximately a one-hour driving distance from our Palatine office. Proficiency in Microsoft Excel (moderate level). Strong communication and time management skills. Self-motivated, detail oriented, and a collaborative team player. Comfortable working under deadlines and with repetitive processes. A distraction-free work from home space if utilizing remote work options. Must pass a drug screening and relevant background checks. Must be legally authorized to work in the United States. Compensation details: 22-26 Hourly Wage PI889d59e26aba-25448-39420699aa415a4b-8b21-40fc-a65c-70d2b25ca29a