Payroll Manager

Payroll Manager

Job Summary


The Payroll Manager is responsible for overseeing and managing the organization's payroll functions, ensuring accurate and timely processing of payroll in compliance with company policies and applicable laws. This role supervises payroll staff, maintains payroll systems, ensures tax compliance, and supports audits and reporting requirements.


Key Responsibilities


1. Payroll Processing & Administration

• Manage and oversee full-cycle payroll processing (weekly, biweekly, or monthly).
  
  
• Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions.
  
  
• Review and approve payroll prior to final submission.
  
  
• Maintain payroll records and documentation.

2. Compliance & Tax Management

• Ensure compliance with federal, state, and local payroll regulations.
  
  
• Manage payroll tax filings, payments, and reporting.
  
  
• Stay current on changes in payroll laws and regulations.
  
  
• Coordinate internal and external payroll audits.

3. Systems & Process Management

• Oversee payroll systems (HRIS/payroll software).
  
  
• Recommend and implement process improvements for efficiency and accuracy.
  
  
• Maintain data integrity and system security.

4. Team Leadership

• Supervise and train payroll staff.
  
  
• Delegate tasks and monitor team performance.
  
  
• Provide guidance on complex payroll issues.

5. Reporting & Reconciliation

• Prepare payroll reports for management and finance.
  
  
• Reconcile payroll accounts and general ledger entries.
  
  
• Support month-end and year-end closing activities.

6. Employee Support

• Address employee payroll inquiries in a timely manner.
  
  
• Resolve discrepancies and issues related to pay and deductions.

Qualifications


Education:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Experience:

• 5 years of payroll experience.
  
  
• 2 years of supervisory or management experience preferred.

Skills & Competencies:

• Strong knowledge of payroll regulations and tax compliance.
  
  
• Proficiency in payroll software and HRIS systems.
  
  
• High level of accuracy and attention to detail.
  
  
• Strong analytical and problem-solving skills.
  
  
• Excellent organizational and time management skills.
  
  
• Ability to handle confidential information with discretion.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.