Meeting Planner, Conventions & Internal Events

Meeting Planner, Conventions & Internal Events

We are looking for a Conventions and Internal Meeting Planner to join our dynamic team within our Life Sciences Division. In this stakeholder-facing role, you will act as the convention planning lead for Society Engagements, Internal Company Meetings, and National Sales Meetings. You will collaborate with stakeholders and vendors alike to ensure each meeting and convention is executed flawlessly and compliantly from exhibit sponsorship to registration, to menu planning through onsite execution and budget reconciliation and everything in between. You will keep projects running on time, on budget, and within compliance guidelines. If you are someone who has strong planning skills and mastered the art of managing multiple priorities, then read on!

Your responsibilities:

• Plan and execute from start to finish all logistics relating to Conventions and Internal Events, including National Sales Meetings, Training Meetings, Advisory Board Meetings, Society Engagements, Tradeshows, and Conventions.
• Act as the main point of contact for your stakeholders, and ensure all milestones are clearly communicated and met.
• Be consultative in your approach. After all, you are an expert in meetings management.
• Communicate effectively with the exhibit design company and other vendor partners.
• You'll be responsible for working with housing bureaus, ordering badges, collaborating on the design of booth sets, AV/Production needs (as necessary), ad hoc meetings and events, ground transportation, signage, and more!
• Build, monitor, and maintain concise and accurate event budgets.
• Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant.
• Negotiate vendor contracts and build long-lasting partnerships.
• Create clear & simple attendee communications and registration websites.
• Create a well-timed and accurate communication plan.
• Ensure everyone, from stakeholders to attendees to staff members has a positive and memorable experience from the invitation stage, through onsite, and departure.

The ability to travel regularly.

You're good at:

• Communicating with stakeholders.
• You have the ability to own the room and convey confidence, knowledge of best practices in events, and a professional presence at first impression and on-going.
• Managing multiple priorities and being adaptable.
• You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment.
• Establishing long-lasting, professional relationships with stakeholders, co-workers, and vendors.
• Managing the complex world of compliance including understanding Meal Caps, State & Country Laws, and Transfer of Value reporting when applicable.
• Cvent, Excel, and Microsoft Office Suite.

Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry.

This role is a Hybrid position in the Raynham, Massachusetts office three (3) days a week. This role will require travel.

The perks:

• Room to grow. Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow. Everyone has a voice.
• We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
• The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career there's always room to move.
• We've got you covered. Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
• We're positive. You'll love it. It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows: 25% to 50%. We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Meeting Planner, Conventions & Internal Events is between $60,000 - $75,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.