Real Estate Executive Assistant

Job Description

Job Description

$60,000–$85,000 salary + bonuses, profit share, and a flexible weekly schedule. We need a calm, organized pro who keeps clients, listings, and rental properties running smoothly. The job Keep every sale and lease moving from signed agreement to closing

Run our rentals: leasing, rent collection, repairs, and vendors

Keep the office organized and be the first point of contact for clients

Reasons NOT to apply You get overwhelmed by a long to-do list and believe interruptions are a huge nuisance

You don’t get any joy from talking with and helping people (you’d rather work alone on a task)

You aren’t comfortable handling difficult conversations with clients or team members

You’re the one freaking out when something doesn’t go as planned

You frequently need to borrow a pen during meetings

You hate handling things on the phone

Compensation:

$60,000 - $85,000 per year Responsibilities:

Still, reading? Okay here is what you’ll be doing: Manage the client experience from agreement signed to close of contract or lease through excellent customer service and executing our detailed checklist

Process all sale contracts to closing

Manage all new seller clients getting them ready to go on the market

Keep office, supplies and files organized - setting the stage for smooth daily operations

Plan and execute client events to drive more business

Be the first point of contact in handling customer inquiries or complaints

Ensure that all post-closing disbursements, filing and procedures take place

Ensure accurate and timely client data in the company’s CRM system

Marketing occupied and vacant rental properties for lease

Manage all aspects of the rent collection process and property bills

Handle all repair and maintenance requests from tenants

Perform market analysis on rental comparisons to determine rental price points and communicate pricing with property owner

Manage the leasing process, including, but not limited to determining rental price increases, communicating with the property owner, screening tenants and executing new leases

Responsible for managing the eviction process when needed

Oversee small rehab work at individual properties

Responsible for maintaining good relationships with vendor partners and sourcing new vendor partners when needed

Tackle minimal tech support - be the problem solver for technology in the office

Qualifications:

Still here? You need 3–5 years of administrative experience in a fast-paced environment

A college degree

Willingness to get a Tennessee real estate license

A customer service or real estate background (preferred)

What You Earn Compensation range is $60,000 - $85,000

About Company Who WE Are The mission of the FYKES Realty Group is to create flourishing in our industry, community, and the families we serve. We have a high accountability culture and are ALWAYS learning. We love data and believe the numbers tell a story we can’t ignore. We value and cultivate the whole person, not just the professional side of our team members. We work with a high level of integrity, a growth mindset, and a generous heart. We take the work seriously but not ourselves!