Executive Assistant

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to a Vice President. This position will serve as a key partner to the executive, helping manage schedules, communications, meetings, projects, and day-to-day priorities. The ideal candidate is an exceptional communicator who can anticipate needs, manage multiple priorities, handle confidential information with discretion, and work independently in a fast-paced business environment. The Executive Assistant will interact with executives, employees, clients, vendors, and other business partners and must represent the company with professionalism at all times. Responsibilities Provide high-level administrative and organizational support to the Vice President. Manage and maintain a complex calendar, including scheduling meetings, appointments, conference calls, and business commitments. Coordinate meetings, prepare agendas, gather necessary materials, and document and distribute meeting notes or action items. Manage incoming correspondence, emails, phone calls, and other communications, prioritizing items requiring executive attention. Prepare, edit, proofread, and format reports, presentations, correspondence, spreadsheets, and other business documents. Coordinate domestic and occasional international travel arrangements, including flights, hotels, transportation, and itineraries. Assist with planning and coordinating executive meetings, company events, conferences, and business functions. Track important deadlines, follow-up items, projects, and commitments to ensure timely completion. Assist the Vice President with special projects, research, presentations, and other strategic initiatives. Coordinate communication and follow-up between the Vice President and internal departments, clients, vendors, and business partners. Maintain organized electronic and physical files and ensure important documents are easily accessible. Handle sensitive and confidential company and employee information with a high level of discretion. Prepare expense reports, process invoices, and assist with other administrative and financial tracking as needed. Help coordinate projects across multiple departments and follow up with team members on outstanding items. Anticipate the Vice President's needs and proactively identify ways to improve organization, efficiency, and productivity. Serve as a professional representative of the Vice President and company when interacting with internal and external contacts. Perform other administrative and special project responsibilities as assigned. Qualifications 3+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar administrative role. Previous experience supporting an executive, Vice President, Director, or other senior-level leader strongly preferred. Excellent written and verbal communication skills. Strong organizational and time-management abilities with exceptional attention to detail. Ability to manage multiple priorities and deadlines while maintaining accuracy. Strong judgment and ability to prioritize tasks based on urgency and importance. Ability to work independently, anticipate needs, and take initiative. Professional demeanor and strong interpersonal skills. Demonstrated ability to handle confidential and sensitive information appropriately. Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Ability to quickly learn and utilize new software, systems, and technology. Strong problem-solving skills and the ability to adapt to changing priorities. #J-18808-Ljbffr