Office Manager/Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Office Manager to serve as the heartbeat of our operations at Calisota Parts, LLC. In this multifaceted role, you will bridge the gap between financial oversight, administrative leadership, and manufacturing supply-chain coordination. If you love variety, problem-solving, and driving results, this is a great opportunity!

Key Responsibilities

•Office Operations:
oManaging day-to-day office operations, facility maintenance schedules, and coordinating vendor services
oOverseeing office supplies, safety gear (PPE), breakroom provisions, and sometimes tracking light shop-floor supplies or administrative inventory
oFacilitating smooth communication between the corporate office, plant floor supervisors, shipping/receiving, and external vendors or clients
oManaging office and plant-specific software systems, including Enterprise Resource Planning (ERP) modules, timekeeping software
oEvaluating, negotiating, and overseeing contracts with external service providers (e.g., janitorial, security, office equipment maintenance, uniform rentals)

•Financial & Accounting Management:
oHandling basic bookkeeping, expense reporting, invoice reconciliation, processing purchase orders (POs), and assisting with department budget tracking.
oPrepare general ledger entries, manage accounts payable and receivable (A/R & A/P reports to CFO), reconcile accounts, and craft preliminary financial statements within 10 days of month-end.

•Manufacturing & Production Support:
oMaintaining compliance with ISO/OSHA standards, facility safety protocols, employee training records, and assisting with safety committee documentation.
oCompiling daily, weekly, and monthly administrative reports, maintaining accurate digital and physical document archiving systems

•Process Improvement & Compliance:
oIdentifying administrative bottlenecks, streamlining office workflows, and implementing continuous improvement (e.g., 5S principles) in administrative areas.

•Special Projects:
oServing as the primary on-site point of contact for time-and-attendance tracking

What We Are Looking For

•Analytical & Organized: Exceptional skill in managing complex data, creating spreadsheet reports, and prioritizing tasks to meet tight deadlines.
•Financial Acumen: Strong background in accounting entries, general ledgers, financial statement preparation, and strict credit-term enforcement.
•Communication Pro: Professional, respectful, and clear communicator who adapts easily to diverse audiences and resolves conflicts constructively.
•Results-Driven & Collaborative: A proactive team player who embraces feedback, commits to continuous improvement, and deeply understands manufacturing and procurement processes.

Comprehensive Benefits Package

We offer a benefits package designed to support your health, wealth, and work-life balance:
•Comprehensive Medical, Dental, and Vision insurance plans
•401(k) retirement savings program
•Paid Time Off (PTO)
•Paid Company Holidays

Ready to Make Your Mark?
If you are ready to bring your organizational excellence and financial savvy to a growing manufacturing company, apply today and join the Calisota Parts team!