Accounting Clerk / Inventory Control

Job Description

Job Description

Position Summary

GLT Packaging is seeking a detail-oriented and organized Accounting Clerk / Inventory Control Specialist to support both accounts payable and accounts receivable functions, as well as inventory control activities.

This position is responsible for processing accounting transactions, maintaining accurate customer and vendor records, verifying receiving documentation, reconciling inventory quantities in the system, and performing physical inventory counts on the warehouse floor.

The ideal candidate is comfortable working with numbers, investigating discrepancies, communicating with vendors and customers, and working closely with the accounting, purchasing, shipping, receiving, and production teams.

Essential Duties and Responsibilities

1. Accounts Payable (AP)

• Receive, review, and enter vendor invoices into the accounting system.
• Match vendor invoices to purchase orders and receiving documentation.
• Verify quantities, pricing, freight charges, and other invoice details.
• Investigate discrepancies between invoices, purchase orders, and receiving records.
• Reconcile vendor statements and follow up on outstanding invoices.
• Prepare accounts payable documentation and assist with payment processing.
• Communicate with vendors and internal departments to resolve billing issues.
• Maintain accurate and organized accounts payable records.

2. Accounts Receivable (AR)

• Prepare and process customer invoices accurately and timely.
• Review shipping documentation and supporting records to verify customer billing.
• Apply customer payments and assist with account reconciliations.
• Monitor outstanding customer balances and assist with past-due account follow-up.
• Research payment discrepancies, short payments, deductions, and customer disputes.
• Prepare customer credits and adjustments with appropriate supporting documentation and approval.
• Communicate with customers and internal departments to resolve billing issues.
• Maintain accurate customer account records and assist with AR reporting.

3. Receiving and Inventory Control

• Review receiving paperwork to verify quantities received against purchase orders and delivery documentation.
• Enter and verify received quantities in the inventory or accounting system.
• Investigate discrepancies between purchase orders, receiving documents, packing slips, and system quantities.
• Communicate with purchasing, receiving, warehouse, and production personnel to resolve inventory issues.
• Perform physical inventory counts and cycle counts on the warehouse floor.
• Compare physical counts against system balances and research discrepancies.
• Document inventory adjustments and obtain required approvals before updating records.
• Assist with investigating shortages, overages, damaged materials, and missing inventory.
• Verify that inventory transactions are properly documented and entered accurately.
• Maintain organized receiving records to support invoice processing and inventory accuracy.
• Help identify recurring inventory discrepancies and recommend process improvements.

4. General Accounting and Administrative Duties

• Maintain accurate electronic and paper records.
• Assist with account reconciliations and month-end closing activities.
• Prepare reports and spreadsheets as requested by management.
• Maintain confidentiality of financial and customer information.
• Follow established accounting procedures and internal controls.
• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience in accounts payable, accounts receivable, bookkeeping, inventory control, or a related position preferred.
• Experience in manufacturing, packaging, distribution, or a warehouse environment is a plus.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with accounting software, ERP systems, or inventory management systems preferred.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and time-management skills.
• Ability to research discrepancies and follow through to resolution.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate with multiple departments.
• Willingness to perform physical inventory counts in a warehouse environment.

Work Environment

This position is primarily office-based but requires regular interaction with the warehouse, receiving, shipping, and production departments. The employee must be comfortable moving between office and warehouse areas to verify receiving paperwork, investigate inventory discrepancies, and conduct physical counts.

Packaging Corporation seeking to be the leader in helping our customers — large and small — package, transport and display products of all kinds. It just happens to be that corrugated products are our area of expertise. We actively promote mutually rewarding relationships with each other and our customers by advocating respect for every individual, ethical and fair practices, and the highest standards in what we say and do. We are proud to have a highly skilled and experienced team leading the way. We are looking for team member's with corrugated experience.

Company Description

Packaging Corporation seeking to be the leader in helping our customers — large and small — package, transport and display products of all kinds. It just happens to be that corrugated products are our area of expertise. We actively promote mutually rewarding relationships with each other and our customers by advocating respect for every individual, ethical and fair practices, and the highest standards in what we say and do. We are proud to have a highly skilled and experienced team leading the way. We are looking for team member's with corrugated experience.